ADMINISTRATIVE ASSISTANT (RELIEVER) - SAN PEDRO

JOB SUMMARY

Provides administrative and clerical support to the Joint Venture (JV) Compliance and Administration Department to ensure efficient coordination of activities, documentation, and communication with internal and external stakeholders.

MAIN DUTIES & RESPONSIBILITIES

• Coordinate and manage the schedules of meetings, including coordination with attendees
• Prepare and document minutes of meetings related to Joint Ventures and P.A. Projects
• Arrange and manage schedules and itineraries for joint venture partners’ ocular visits
• Prepare and process the liquidation of meal, transportation, and other departmental expenses
• Book hotel accommodations, restaurant reservations, and flight tickets for the Department Head, Board Members, and Executives
• Coordinate and communicate with department heads, executive offices, and joint venture partners
• Maintain an organized and efficient filing system and ensure the safekeeping of important documents, including but not limited to corporate minutes and resolutions
• Provide day-to-day administrative support to fellow Administrative Assistants
• Perform other duties and responsibilities as may be assigned by the immediate superior

MINIMUM QUALIFICATIONS

• Graduate of any four-year Business-related course or equivalent
• With at least one (1) year of experience in administrative or clerical work
• Proficient in basic computer applications (e.g., Microsoft Office)
• Strong written and verbal communication skills, with good interpersonal skills
• Okay with project-based employment of three (3) to four (4) months