Administrative Assistant / Sales Support

About the Role

We are looking for a proactive, organized, and detail-oriented Administrative Assistant / Sales Support to support our daily business operations and sales activities in the health supplement and wellness industry.

This role is ideal for someone who is eager to learn, has good communication skills, and enjoys coordinating tasks and working with different teams. Previous industry experience is not required — we value a positive attitude, willingness to learn, and strong execution skills.

Key Responsibilities

• Provide daily administrative and operational support to the Manager.
• Prepare, organize, and follow up on contracts, quotations, and other business documents.
• Coordinate product samples, including sample requests, preparation, shipment arrangements, and delivery follow-ups.
• Track project progress, coordinate with internal teams and external partners, and ensure timely follow-up on action items.
• Assist with sales support activities, including customer communication, document preparation, and order coordination.
• Arrange meetings, schedules, business appointments, and other daily tasks as required.
• Maintain organized records of projects, customer information, and business documents.
• Handle other ad-hoc administrative and coordination tasks assigned by the Manager.

Requirements

• Good command of English (written and spoken) is a MUST.
• Chinese language proficiency (Mandarin) is a strong advantage.
• Fresh graduates are welcome to apply.
• No prior experience in the health supplement or pharmaceutical industry is required.
• Good organizational, communication, and time-management skills.
• Detail-oriented, responsible, and able to follow up on tasks independently.
• Positive attitude, fast learner, and willing to take initiative.
• Proficient in Microsoft Office, especially Excel, Word, and PowerPoint, or AI tools.
• Able to multitask and adapt to a fast-paced working environment.

What We Offer

• Opportunity to learn about the international health supplement and wellness business.
• Exposure to international clients, suppliers, and cross-functional business operations.
• Supportive working environment with opportunities for professional growth.
• On-the-job training and career development opportunities.

We welcome candidates who are eager to learn, willing to take responsibility, and ready to grow with our team.