Administrative Assistant - Security

Overview

Performs standard, advanced and confidential secretarial work. Composes and prepares correspondence, memos, reports, etc. Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates arrangements. May conduct special studies of an administrative nature, serves as a resource to patients and staff members and may monitor departmental budget accounts.

Responsibilities

• Screens and assesses relative priorities of correspondence, inquiries and projects, organizes systems of distribution and review of these items to ensure proper flow through the office.
• Answers correspondence manages appointment scheduling system for administrator; types from rough copy.
• Composes drafts of selected correspondence, special studies, and/or finishes documents.
• Develops and maintains administrative office procedures and systems including filing systems, scheduling, drafting and document processing systems and distribution/routing systems.
• May conduct special studies of an administrative nature. Such studies may be carried out under general guidance of administrator or independently to identify problems and issues within the department.
• Serves as resource person who is able to direct persons and inquiries, and provide information.
• May monitor departmental budget accounts and keep administrator informed of expenditures.
• Performs other duties as required or assigned.

Qualifications

• Associates degree in Secretarial Science or a related field with 1 year of experience, (one year of which is supporting a managerial position) or the equivalent combination of education and experience required.
• Computer skills required.
• Ability to work independently, assess priorities and organize workload.
• Excellent communication skills required.

Required Licensure/Certifications

• None