Administrative Assistant - Tech Services & Cellar Tech

• Communicate with all departments verbally and in writing to ensure all roles are coordinated properly including administrative requirements, warehouse inventory, accounting procedures, compliance requirements and shipping functions.

• Collect update and submit all required Tech Service Dept. reports to the Tech Service Manager for review. File all approved reports appropriately.

• Keep all Tech Service department documentation current, in compliance and properly filed.

• Work with Quality Control to ensure that all guidelines and ISO requirements are fulfilled to meet ISO Certification.

• Submit requisitions for parts and services to management and forward approved documentation to purchasing.

• Ensure all Invoices received from outside vendors are received in JDE and promptly processed for payment.

• Process customer purchase orders and enter data into JDE.

• Relieve inventory and ship customer orders by entering data into JDE.

• Invoice customers using JDE, once complete, print all invoices and mail to billing address with all other supporting documentation.

• Practice due diligence on every order by completing the visual compliance on each customer and inputting all required compliance information (i.e., schedule B, ECCN’s, incoterms, end user, and end destination).

• Follow up on invoices submitted to ensure payment is received or take actions to ensure timely payment.

• Process Weekly/Monthly Revenue reports for Tech Services.

• Work with Competency in data entry and tracking of employee training/competencies.

• Comply with local and global safety rules and regulations as provided by WSS and customer representatives.

• Ensure all required training and certifications are completed and kept up to date.

• Be familiar with NOV’s Travel and Business Expense Policy and file expense reports as required to keep company issued credit cards current and in good standing.

• Perform other related duties as directed.

Note

The company has the right to change and/or add to a job description if they determine that it is necessary.

• High School Diploma or G.E.D. equivalent

• Good communication skills, must be able to speak, read and write English correctly.

• Familiar with Microsoft Office, JDE System, and other applications programs.

• Ability to prioritize and work on multiple projects.

• Able to work in a dynamic environment with 24 / 7 contact / availability.

• Willing to travel and work non-standard work hours if required.

• Valid Driver’s License / Clean Driving Record.