Administrative Assistant (Temporary Appointment)

GLOBAL ENGAGEMENT OFFICE

Administrative Assistant (Temporary Appointment) (Ref. 260928004)

[Appointment period: twelve months]

Duties

The appointee will be required to:

(a) provide administrative support for the daily operations of the Office;

(b) manage the reception counter and handle enquiries from internal and external stakeholders;

(c) assist in the processing of student exchange activities and visa applications;

(d) provide logistics support to meetings, activities and events;

(e) perform data entry, update database and website, and compile statistical reports; and

(f) perform any other duties as assigned by the Director of Global Engagement or his/her delegates.

Qualifications

Applicants should have:

(a) five passes in HKCEE including English Language (at least Grade C if Syllabus A; Level 2 if results are obtained from 2007 onwards), Chinese Language (Level 2 if results are obtained from 2007 onwards) and Mathematics; or a combination of results in five HKDSE subjects of Level 2 in New Senior Secondary subject / "Attained" in Applied Learning subjects / Grade E in Other Language subjects, and the five subjects must include English Language, Chinese Language and Mathematics;

(b) good teamwork, interpersonal and communications skills;

(c) good problem-solving skill with the ability to work independently and proactively;

(d) proficiency in computer applications and IT skills; and

(e) a good command of both written and spoken English and Chinese.

Shortlisted candidates will be invited to sit for a written test.

Conditions of Service

A highly competitive remuneration package will be offered.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general).  The closing date for application is 12 October 2026.  The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics\_for\_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect.  To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal\_opportunities\_diversity\_and\_inclusion/.