Administrative Assistant to CEO

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to support our CEO and executive team. This vital role involves managing complex calendars, coordinating projects, handling confidential information, and providing exceptional administrative support to ensure smooth daily operations. The ideal candidate will be proactive, detail-oriented, and thrive in a fast-paced environment, helping to drive efficiency and facilitate effective communication across all levels of the organization.

MUST SPEAK ENGLISH AND WRITE IN ENGLISH

Responsibilities

• Manage and maintain the CEO’s calendar, scheduling meetings, appointments, and business travel arrangements with precision and foresight
• Provide comprehensive executive administrative support, including drafting correspondence, preparing reports, and proofreading documents for accuracy and clarity
• Coordinate internal communication among departments and external partners to ensure seamless information flow
• Organize and facilitate company events, meetings, and conferences from planning stages through execution
• Handle phone etiquette professionally while managing multi-line phone systems and responding promptly to inquiries
• Maintain confidentiality of sensitive information while managing filing systems, data entry tasks, and document management using productivity software such as Microsoft Office and Google Workspace
• Assist with bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial record keeping

Requirements

• Proven experience as an administrative assistant or personal assistant supporting C-suite executives or senior management
• Strong organizational skills with the ability to prioritize tasks effectively in a busy environment
• Excellent written and verbal communication skills with attention to detail in proofreading and transcription tasks
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), video conferencing software (Google Meet), and familiarity with DocuSign for electronic signatures
• Experience with event planning, project coordination, office management, and business travel arrangements
• Technical proficiency in office management tools such as multi-line phone systems, calendar management software (Google Calendar), and data entry systems
• Ability to handle confidential information discreetly while demonstrating professionalism at all times
• Strong computer literacy combined with excellent typing skills for efficient data entry and document preparation

Join our team to play a pivotal role in supporting our leadership’s vision! This position offers an exciting opportunity to contribute to a thriving organization where your organizational prowess and proactive approach will make a meaningful impact every day.

Job Types: Full-time, Part-time, Temporary, Contract

Expected hours: 20.0 – 25.0 per week

Experience:

• Administrative: 3 years (Required)

Language:

• English (Required)

Work Location: Remote