Administrative Assistant to Chief Inspector

Administrative Assistant

Location: Sellersburg, Indiana (In-Office)
Job Type: Full-Time

About Paxon

Paxon Energy is a fast-growing leader supporting major gas and electric utilities nationwide. We specialize in high-quality inspection, safety, and field services that keep energy systems safe, reliable, and running strong. Our teams thrive in a people-first, safety-driven culture where talent is valued and growth is encouraged. Join Paxon and be part of a team powering the future of energy.

Position Summary

Paxon Energy & Infrastructure Services is seeking a highly organized and detail-oriented Administrative Assistant to support our pipeline inspection operations in Sellersburg, Indiana. This position works closely with field leadership and operational teams to provide administrative support that helps keep projects organized, compliant, and running efficiently.

The ideal candidate is dependable, self-motivated, and comfortable working in a fast-paced environment supporting critical energy infrastructure projects.

Key Responsibilities

• Provide administrative support to field leadership and operational teams
• Coordinate schedules, meetings, and project-related communications
• Maintain electronic and hard-copy project documentation and records
• Prepare reports, spreadsheets, and correspondence
• Perform data entry and ensure accuracy of project information
• Assist with tracking project deliverables and administrative deadlines
• Support general office operations and special projects as assigned

Qualifications

• Previous administrative, office support, coordinator, or project support experience preferred
• Strong organizational and time management skills
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams
• Excellent verbal and written communication skills
• Ability to manage multiple priorities while maintaining attention to detail
• Professional, dependable, and customer-service oriented

Why Join Paxon?

Paxon Energy & Infrastructure Services partners with utility and energy clients across the United States to support critical infrastructure projects. Our team is committed to safety, quality, collaboration, and delivering exceptional service to our clients.

Benefits: Paxon offers a comprehensive package of Medical, Dental, Vision, 401K, Life Insurance, and many more!

We are committed to providing a diversified workforce to our clients:

Paxon Energy & Infrastructure is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, minorities, veterans, and persons with disabilities. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against based on disability.