Administrative Assistant to Office Manager

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include, preparing titles, data entry, updating inventory, adding expenses, and maintaining appropriate filing systems. The ideal candidate should have be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• QuickBooks experience a plus
• Write and distribute email, correspondence memos, letters, faxes and forms, handle mail
• Assist in the preparation of accts payable and receivable
• Update and maintain a filing system
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Update and negotiate vendor contracts
• Enter inventory and customer deals
• Title work
• Communicate with customers about their accounts.

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
• Notary license will be needed. Can apply after hire if needed.

Job Type: Part-time

Pay: From $15.00 per hour

Expected hours: No more than 30.0 per week

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative experience: 1 year (Preferred)

Work Location: In person