Administrative Assistant -Tulsa

We are seeking a highly organized and proactive Administrative Assistant to support the medical clinic. This role is essential in ensuring smooth day-to-day operations, coordinating events, and managing administrative tasks that support the clinic’s mission to deliver accessible healthcare services to underserved communities.

Key Responsibilities:

• Calendar Management:
  • Maintain and coordinate the CMO’s calendar, including appointments, meetings, and travel schedules.
  • Ensure timely reminders and conflict-free scheduling.
• Event Coordination:
  • Schedule and organize in-service training sessions for clinical staff.
  • Assist in planning and coordinating marketing and outreach events in collaboration with the community engagement team.
  • Attend community events as needed to support clinic visibility and engagement.
• Supply Management:
  • Monitor inventory levels and order medical and office supplies as needed.
  • Liaise with vendors to ensure timely delivery and cost-effective purchasing.
• Administrative Support:
  • Manage incoming and outgoing mail.
  • Prepare meeting agendas, take minutes, and follow up on action items.
  • Draft correspondence, reports, and presentations.
  • Maintain confidential records and files.
• Communication & Liaison:
  • Serve as a point of contact between the Chief Medical Officer and internal/external stakeholders.
  • Ensure clear and timely communication across departments.

Qualifications:

• High School Diploma/GED
• Proven experience as an administrative assistant or similar role
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and scheduling software.
• Ability to work independently and handle multiple priorities.
• High level of discretion and professionalism.

Preferred Qualifications:

• Experience working in a healthcare setting.