Administrative Assistant / Utility Coordinator

Overview

We are seeking a proactive and organized Administrative Assistant / Utility Coordinator to join our dynamic team. This vital role combines administrative support with utility coordination responsibilities, ensuring smooth office operations and efficient management of utility services. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to handle diverse tasks with confidence and professionalism. This position offers an exciting opportunity to contribute to a well-organized workplace while supporting daily business functions.

Duties

• Manage front desk operations, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
• Handle incoming and outgoing correspondence, including emails, mail, and packages, ensuring timely distribution and follow-up
• Maintain accurate records through data entry, filing, and bookkeeping using QuickBooks and Microsoft Office applications
• Coordinate utility services such as water, electricity, and internet by liaising with vendors and monitoring usage to ensure uninterrupted service
• Support office management tasks including inventory control, supply ordering, and maintaining a clean, organized workspace
• Assist with client communication by providing excellent customer service via phone or in person while handling confidential information discreetly
• Perform clerical duties such as proofreading documents, scheduling appointments, managing calendars, and supporting personal assistant functions as needed

Skills

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy for efficient data entry and document management
• Experience with QuickBooks for bookkeeping and financial recordkeeping
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Exceptional phone etiquette and communication skills for customer support and client interaction
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Proven office management experience with familiarity in clerical tasks such as filing, proofreading, and time management
• Ability to handle confidential information responsibly while maintaining professionalism at all times
• Previous experience in administrative roles or as a personal assistant is preferred to ensure seamless support across departments

Join us in a role where your organizational talents will shine! We value energetic individuals who thrive on multitasking, problem-solving, and delivering outstanding service. This paid position offers an engaging work environment where your skills will make a meaningful impact every day.

Pay: $20.00 - $30.00 per hour

Work Location: In person