Administrative Assistant, Utility Services

• Location: Fully On-Site Work | Unit # 517-19100 Airport way, Pitt Meadows, BC, V3Y 0E2
• Position Type: Full-Time Fixed-Term Contract (18 months with possibility of extension) | EI and CPP deductions
• Salary: $22.00 - $25.00 / hour
• Hours of Work: 40 hours / week
• Schedule: Monday to Friday from 8:00 a.m. – 5:00 p.m., with a one-hour lunch break
• Reports To: Project Manager

About Us

At KTI Utility Services Inc. (KUS), we foster a culture of excellence, innovation, and safety. As a leading utility service provider committed to delivering exceptional services across Canada, we value our people and provide a supportive, dynamic, and rewarding work environment. Join our growing team and help us drive operational success!

Position Overview

The Administrative Assistant is a pivotal role reporting directly to the Project Manager, dedicated to supporting multiple KUS utility and infrastructure projects across Canada. This position drives daily administrative workflows critical to project momentum, providing comprehensive support wherever needed. Success in this role requires precise communication skills, meticulous attention to detail, and the ability to multitask effectively while operating independently.

Key Responsibilities

• Partner with Project Managers to compile, verify, and submit employee payroll and timesheet information accurately
• Assist with project invoicing, accounts reconciliation, and completion file preparation
• Maintain and organize project documentation, digital repositories, and records
• Provide reliable administrative support for account corrections and data updates
• Support ongoing project operations with essential daily administrative tasks
• Act as lead hand for fixed asset tracking, inventory management, and equipment audits
• Communicate common field or administrative issues promptly to the project team
• Provide responsive administrative support to QA, Dispatch teams, and fleet management as needed
• Conduct occasional outgoing customer service calls for appointment booking, cancellations, or access assistance
• Assist with the setup, configuration, and deployment of installer handheld devices
• Raise purchase orders, place orders with multiple vendors, and track deliveries efficiently
• Perform occasional vehicle drop-offs or pick-ups for scheduled routine maintenance
• Complete any other administrative duties or special projects assigned by management

Qualifications

• Diploma in Business Administration, Office Administration, or a related field, or an equivalent combination of education and experience
• Minimum one year of experience in an administrative, office support or customer service role
• Demonstrated experience working with complex application databases and data systems
• Proficiency in Microsoft Office suite (Excel, Word, PowerPoint, Outlook, SharePoint)
• Familiarity with GeoTab, NetSuite, or work-order management systems is considered a strong asset
• Exceptional interpersonal, written, and verbal communication skills
• Highly detail-oriented, organized, and task-driven with strong time-management abilities
• Valid driver’s license and a reliable personal vehicle for occasional local transit needs

KTI Utility Services Inc. is an equal opportunity employer that thrives on building a diverse, barrier-free, and inclusive environment. We warmly welcome applications from all qualified individuals. As part of our commitment to fair and efficient recruitment, we employ AI-assisted evaluation tools to help review applicant qualifications objectively, ensuring all candidates are assessed fairly based on their skills and experience.

Pay: $22.00-$25.00 per hour

Expected hours: 40.0 per week

Application question(s):

• Are you proficient in using Microsoft Office suite (Excel, Word, Outlook, SharePoint)?
• Do you identify as an Indigenous person? Self-identification is voluntary and may be used to support hiring initiatives aimed at increasing Indigenous representation.
• Do you possess a valid driver’s license and a reliable personal vehicle for occasional local transit needs and maintenance tasks?
• Do you have a minimum of one year of proven work experience in an administrative or office support role?
• Are you familiar with or do you have experience using GeoTab, NetSuite, or work-order management systems
• Are you available to work on-site Monday through Friday from 8:00 AM to 5:00 PM in Pitt Meadows, BC?
• This role pays $22.00–$25.00/hour. Is this range in line with your expectations?

Work Location: In person