Administrative Assistant with Book keeping Experience

Part-Time Administrative Assistant, Rental Office/ Team

Coldwell Banker, 1149 Commonwealth Avenue, Allston MA

Boston's Best Group is a real estate team helping renters find apartments and landlords fill them in Allston/ Brighton. We’re busy, friendly, and organized (most days), and we’re looking for someone to help keep the office running smoothly.

What you’ll do

• Answer phones, emails, and texts from prospective tenants, current tenants, and landlords
• Schedule showings and coordinate agents’ calendars
• Prepare and process rental deals
• Collect and track deposits, fees, and required documents
• Keep listings, our CRM, and spreadsheets up to date
• Greet walk-in clients and keep the office tidy and stocked
• Support the team with other admin tasks as needed

What we’re looking for

• 1+ years of office, admin, or customer service experience (real estate or property management a plus, not required)
• Clear, friendly communication by phone and in writing
• Strong organization and attention to detail; you notice when a form is missing a signature
• Comfortable with Google Workspace or Microsoft Office, and quick to learn new software
• Reliable and able to juggle several things at once, especially during busy season
• [Optional: Bilingual (Spanish, Portuguese, Mandarin, etc.) a plus]
• [Optional: Real estate license or interest in getting one]

Schedule

Monday–Friday, 10am–2pm with some flexibility. Hours may increase during peak rental season.

Why join us

• Consistent, flexible part-time schedule
• Supportive, close-knit team
• Hands-on experience in real estate, with room to grow