Administrative Assistant (Yearly Contract)

Job Overview

The role is responsible for providing comprehensive administrative and operational support to a dynamic international trading team, ensuring the efficient coordination of schedules, contracts, counterparty onboarding, financial administration, and business operations.

Responsibilities

• Coordinate calendars, schedule meetings, arrange appointments, and manage travel logistics for team members and leadership
• Manage contract deadlines and ensure the timely execution of contracts
• Conduct Know Your Customer (KYC) procedures for new LNG suppliers, buyers, and shipping brokers prior to deal execution
• Process expense reports, track invoices, manage purchase requisitions, and provide support for service fee payments and vendor system data entry (e.g., Plantlogic)
• Manage, calculate, and settle vessel hire statements, laytime calculations, and port disbursements
• Coordinate logistics, prepare agendas, and organize presentation materials for on-site meetings, town halls, business plan rollouts, and corporate events
• Maintain electronic and physical filing systems, manage SharePoint sites and document libraries, and assist with compliance-related documentation and registration processes
• Manage incoming correspondence, order office supplies and personal protective equipment (PPE), screen calls, and serve as a liaison between internal and external stakeholders
• Provide administrative support for ad hoc tasks, urgent requests, and cross-functional projects to ensure smooth business operations

Job Requirements

• High school diploma or equivalent required; an Associate's or Bachelor's degree in Business Administration, Management, or a related field is preferred
• Minimum 3 to 5 years of progressive experience in administration, business operations, or executive coordination, preferably within a large corporate or energy-sector environment
• Direct experience managing price review mechanisms and executing price renegotiations
• Experience in energy trading, trade finance, or contract administration is an advantage
• Strong numerical and analytical skills
• Strong organizational, communication, and stakeholder management skills
• Proficiency in Microsoft Office applications, SharePoint, and related business systems
• Ability to thrive in a fast-paced, high-stakes international trading environment while maintaining strong attention to legal, compliance, and operational requirements

Please write in with a full resume, present and expected salary, contact telephone number(s) and any other relevant information to:

Email: [email protected]

We regret to inform that only shortlisted candidates will be notified.

Personal Data Protection

In submitting your personal data and/or resume, you shall be deemed to consent to us collecting, using and disclosing your personal data for the purpose of assessing your job application. Information collected may also be disclosed to the PetroChina Group of Companies (which includes PetroChina International (Singapore) Pte. Ltd., Singapore Petroleum Company Limited) for this purpose.