Administrative Assistant/Bookkeeper Assistant

Overview

Accountable Advisors is dedicated to providing outstanding service to Small Business Owners. We offer accounting, payroll and tax services for small business owners, executives, and independent professionals. We are affordable, experienced, and friendly.

Join our dynamic team as an Administrative Assistant/Bookkeeper Assistant. This role offers a fantastic opportunity to contribute to a vibrant organization that values precision, transparency, and proactive support. This role is a little different from a typical administrative assistant position — in addition to keeping our office running smoothly, you'll handle light bookkeeping tasks and payroll support for our clients.

Responsibilities

• Answer phones and greet clients, and manage day-to-day office correspondence
• Address customer concerns professionally and escalate issues when appropriate.
• Maintain an organized front office and accurate documentation.
• Provide additional administrative and client support during high-volume periods.
• Assist with other general office duties as needed.
• Perform bank reconciliations, account analysis, and general ledger reconciliation to ensure financial accuracy.
• Assist in payroll processing, ensuring timely and accurate employee payments while adhering to relevant regulations.
• Maintain organized records of financial documents, including receipts, invoices, and bank statements, ensuring compliance with accounting standards.

Experience

• 3+ years of office administration experience
• Proficiency with Word/ Excel/Google Sheets.
• Reliable, professional communication skills — both written and over the phone
• Ability to multitask and adapt in a fast-paced construction office environment
• Proven experience in accounting or bookkeeping roles with familiarity in accounting systems especially with QuickBooks Desktop and QuickBooks Online.
• Strong knowledge of accounting concepts including debits & credits, journal entries, balance sheet reconciliation, accounts payable/receivable, and general ledger management.
• Ability to process payroll efficiently while maintaining compliance with applicable regulations.
• Strong attention to detail with a focus on accuracy in all financial documentation and recordkeeping tasks.

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Paid time off

Education:

• Associate (Required)

Experience:

• Bookkeeping: 3 years (Preferred)
• Administrative: 3 years (Required)
• Payroll: 2 years (Preferred)
• Microsoft Office: 3 years (Required)

Work Location: In person