Administrative Assistant/Data Entry

Company Overview
Advanced Air of West Palm Beach, Inc. specializes in manufacturing replacement products and components for commercial and military landing gear. Located in Jupiter, Florida, we are dedicated to delivering high-quality solutions to our clients and maintaining a dynamic, professional work environment.

Job Overview
We are seeking a motivated and detail-oriented Administrative Assistant/Data Entry professional to join our team. This paid position offers an exciting opportunity to support office operations, manage data entry tasks, and ensure smooth daily workflows. The ideal candidate will demonstrate excellent organizational skills, strong computer literacy, and exceptional communication abilities to thrive in a fast-paced setting.

Duties

• Perform accurate data entry using various software platforms, including Microsoft Office and QuickBooks
• Manage front desk responsibilities, greeting visitors and directing calls with professionalism
• Operate multi-line phone systems, answer inquiries, and handle phone etiquette with courtesy
• Maintain organized filing systems for confidential documents and office records
• Assist with office management tasks such as scheduling and coordinating production
• Support bookkeeping activities by updating financial records and processing invoices
• Provide exceptional customer service by supporting client communication and addressing inquiries promptly

Requirements

• Proven clerical experience or office management background with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer skills necessary for data entry tasks
• Experience with QuickBooks or similar accounting software is preferred
• Bilingual abilities are a plus to effectively communicate with diverse clients and team members
• Excellent phone communication skills coupled with proper phone etiquette
• Ability to handle confidential information discreetly and professionally
• Strong typing, proofreading, and time management skills to ensure accuracy and efficiency
• Personal assistant or administrative experience is advantageous but not mandatory

Join us to be part of a dedicated team that values precision, professionalism, and proactive support. This role provides an excellent platform to develop your administrative expertise while contributing directly to the success of our operations.

Pay: $18.00 - $22.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person