Administrative Assistant_Entry level

Incumbents are responsible for performing confidential data entry, preparing reports, preparing and proofing original correspondence, performing basic accounting functions for assigned area, and conducting moderately complex research. Extensive contact with the public is an integral element of this position.

Examples of Duties

Provides specialized administrative support in preparing personnel action forms, processing accounts payables, maintaining phone lists, preparing Council resolutions, transcribes and disseminates meeting minutes and/or notes, maintaining vehicle/mileage data, coordinating travel arrangements, court documents, public records requests, scheduling interviews, processing service requests, and other related documents

Completes, collects, and processes a variety of documents and forms, which may include correspondence, reports, memos, notices, brochures, permits, and/or other related materials

Performs various clerical duties, utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; participates in committee meetings; maintaining calendars; making photocopies; performing data entry; faxing documents; typing; and word processing

Receives visitors, determining the best course of action to efficiently and effectively help them including answering most questions.

Coordinates installation and/or upgrades of new systems, databases, procedures and methods; serves as a liaison between staff and IT while monitoring and testing systems for performance issues and business rules

Prepares and maintains specialized files and documents utilizing prescribed methods related to case records, recorded documents and court actions

Maintains appropriate inventory levels within assigned area of responsibility; requisitions supplies in conformance of current budgetary levels

Maintains regular attendance and punctuality

Performs other duties of a similar nature or level

Typical Qualifications

Knowledge of:

Modern office procedures and equipment

Customer service principles

Recordkeeping principles

Basic mathematical concepts

Filing procedures and practices

English language, grammar, and punctuation

Principles and practices in area of assignment

Skill In

Using modern office equipment

Keyboarding

Using a computer and related software applications

Ability To

Exercise independent judgment and discretion

Prioritize work and perform multiple tasks

Prepare, maintain, proofread and process a variety of forms, reports, records, files and/or documentation

Maintain inventory and supplies

Prepare meeting agendas and minutes

Provide customer service

Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction

Supplemental Information

High School Diploma, or G.E.D., and four years of progressively responsible clerical experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

The City of Cleveland Heights offers permanent full time employees an excellent benefits package!

Comprehensive Medical & Dental Plan

Paid Time Off

Life Insurance

Deferred Compensation Plans

Employee Assistance Program

Pay: $24.00 - $29.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person