Administrative Assistant_Immediately Needed

About Us

Ryan & Juraska LLP (“R&J”) is a public accounting firm providing audit, tax, and consulting services to the international securities and derivatives industries. Our clients include hedge funds, commodity pools, fund managers, proprietary trading firms, broker-dealers, futures commission merchants, individual traders and brokers, and exchanges.

We are seeking an organized, dependable, and professional Administrative Assistant to support the daily operations of our Chicago office. The ideal candidate is a proactive multi-tasker with strong communication skills, attention to detail, and the ability to manage multiple priorities and deadlines.

Key Responsibilities

Answer, screen, and route incoming calls and respond to general inquiries.

Welcome clients, visitors, and employees and maintain a professional reception environment.

Manage calendars, schedule meetings and appointments, and assist with meeting coordination.

Prepare correspondence, invoices, mailings, and other administrative documents.

Organize and maintain electronic and physical files and records.

Manage office supplies, deliveries, equipment, and general office needs.

Handle confidential and sensitive information with discretion.

Prepare and make bank deposits for the firm and clients.

Assemble and distribute completed tax returns and related documents to clients electronically or by mail.

Prepare client mailing packages and assist with obtaining signatures and e-file authorization forms.

Assist with processing information returns, including Forms 1099.

Provide administrative support to the tax team during filing deadlines and other busy periods.

Assist with new-hire onboarding, workstation setup, and access to necessary office resources and systems.

Coordinate with vendors, building management, and IT support as needed.

Assist with planning company meetings, holiday events, client or employee gatherings, and other office events.

Provide general administrative support and assist with special projects as needed.

Qualifications

Prior experience in office administration, reception, administrative support, or a similar role.

Strong organizational and time-management skills with the ability to manage competing priorities.

Excellent attention to detail and accuracy.

Professional written and verbal communication skills.

Ability to interact professionally with clients, employees, vendors, and firm leadership.

Dependable, proactive, resourceful, and service-oriented.

Ability to handle confidential information appropriately.

Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.

Experience with Adobe Acrobat and/or administrative work in accounting, financial services, or another professional-services environment is a plus.

Work Environment

This is an in-person position in our Chicago, Illinois office. Candidates should be comfortable working in a professional, deadline-driven environment, particularly during busy tax filing periods.

Pay: $25.84 - $28.84 per hour

Expected hours: 40.0 per week

Benefits:

Dental insurance

Health insurance

Vision insurance

Pay: $26.81 - $32.28 per hour

Benefits:

• Dental insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person