Administrative Assistant/Intake Coordinator

Job Summary

We are seeking a dedicated and organized Administrative Assistant/Intake Coordinator to join our team. This role involves managing daily administrative tasks and coordinating client intake processes to ensure smooth operations. The position requires availability Wednesday through Sunday, providing consistent support during these days. The successful candidate will play a vital role in maintaining efficient office workflows and delivering excellent service to clients.

Duties

• Serve as the first point of contact for clients, providing courteous and professional assistance during intake procedures.
• Manage scheduling, appointments, and follow-up communications with clients and internal teams.
• Maintain accurate and organized records of client information, ensuring confidentiality and compliance with privacy standards.
• Assist with administrative tasks such as data entry, filing, and correspondence to support daily office operations.
• Coordinate with other team members to facilitate smooth client onboarding and service delivery.
• Handle phone calls, emails, and inquiries promptly, ensuring all communication is professional and efficient.
• Support the preparation of reports or documentation related to client intake activities as needed.

Requirements

• Proven experience in administrative support or coordination roles preferred.
• Excellent organizational skills with attention to detail.
• Strong communication skills, both verbal and written.
• Ability to multitask effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or similar software.
• Availability Wednesday through Sunday to fulfill the schedule requirements.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Join our team to contribute your organizational skills and dedication to providing exceptional client service in a dynamic environment.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person