Administrative Assistant/Junior accountant

We are looking for a detail-orientated, organised, and responsible administrative assistant/junior accountant to join our team in the UAE. The ideal candidate will be responsible for supporting daily administrative operations while assisting with basic accounting, bookkeeping, documentation, invoicing, payments, and financial record-keeping.

The candidate should be comfortable working with Excel, accounting software, invoices, receipts, petty cash, supplier/customer records, and general office administration. The role requires accuracy, confidentiality, good communication skills, and the ability to manage multiple tasks efficiently.

Key Responsibilities Administrative Responsibilities

• Handle day-to-day office administration and general administrative activities.
• Maintain and organise physical and digital company files and documents.
• Prepare, update, and maintain administrative records and spreadsheets.
• Manage incoming and outgoing documents, emails, and correspondence.
• Prepare letters, reports, forms, quotations, purchase orders, delivery notes, and other business documents.
• Coordinate with customers, suppliers, vendors, and internal team members.
• Follow up on pending documents, orders, quotations, deliveries, and payments.
• Maintain proper filing and document control systems.
• Assist management with daily administrative tasks and reporting.
• Schedule meetings, appointments, and follow-ups when required.
• Maintain office supplies and coordinate purchasing when required.
• Monitor and record office expenses.
• Handle confidential company information professionally.
• Support other departments with administrative and operational requirements.
• Perform data entry and ensure information is accurate and up to date.

Accounting & Bookkeeping Responsibilities

• Record daily financial transactions accurately.
• Maintain records of sales, purchases, expenses, payments, and receipts.
• Prepare and issue invoices, quotations, credit notes, and other financial documents.
• Record and maintain customer and supplier accounts.
• Assist with Accounts Payable (AP) and Accounts Receivable (AR).
• Follow up on outstanding customer payments.
• Verify supplier invoices and supporting documents before processing payments.
• Maintain petty cash records and prepare petty cash statements.
• Record cash payments and expenses.
• Assist with bank and cash reconciliation.
• Maintain proper records of company payments and receipts.
• Assist in preparing daily, weekly, and monthly financial reports.
• Monitor outstanding invoices and payment schedules.
• Check invoices for accuracy, quantities, prices, VAT, and supporting documentation.
• Maintain purchase and sales records.
• Assist with month-end and year-end accounting procedures.
• Organise financial documents for management and auditors.
• Assist with VAT-related records, invoices, and documentation.
• Ensure accounting records are properly maintained and easily accessible.
• Support the accountant or management with additional accounting tasks when required.

Software & Excel Responsibilities

• Maintain accurate Excel spreadsheets and financial records.
• Prepare basic reports using Microsoft Excel.
• Use formulas, sorting, filtering, and basic data analysis in Excel.
• Enter and maintain accounting data in accounting software.
• Experience with Zoho Books, Odoo, Tally, QuickBooks, or similar accounting software will be an advantage.
• Maintain proper digital filing and backup of accounting and administrative documents.

Requirements

• Previous experience in administration, accounting, bookkeeping, or a similar position.
• Basic understanding of accounting principles and bookkeeping.
• Good knowledge of Microsoft Excel and Microsoft Office.
• Experience with invoices, quotations, receipts, petty cash, purchases, and payments.
• Knowledge of Accounts Payable and Accounts Receivable.
• Good understanding of basic VAT documentation.
• Experience with accounting software is preferred.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Strong follow-up and coordination skills.
• Good written and verbal communication skills.
• Ability to work independently as well as part of a team.
• Ability to handle confidential financial and company information.
• Ability to manage multiple tasks and meet deadlines.
• UAE work experience is preferred.

Preferred Qualifications

• Diploma or bachelor's degree in accounting, finance, business administration, commerce, or a related field.
• Previous UAE/GCC experience.
• Experience in a trading, contracting, real estate, or general business environment.
• Knowledge of UAE VAT and basic accounting procedures.
• Experience dealing with suppliers, customers, and vendors.
• Immediate availability will be an advantage.

Candidate Profile

We are looking for someone who is:

• Honest and trustworthy
• Responsible and punctual
• Highly organised and detail-orientated
• Good with numbers and documentation
• Comfortable working with Excel and accounting software
• Proactive and willing to learn
• Able to work under pressure when required
• Good at communication and follow-ups
• Capable of taking responsibility for assigned tasks
• Professional in dealing with customers, suppliers, and colleagues

Employment Details

Position: Administrative Assistant / Junior Accountant
Employment Type: Full-time
Location: UAE
Experience: 1–2 years preferred
Industry: General Trading / Business Operations
Availability: Immediate joiners preferred
Salary: To be discussed based on experience and qualifications

Note: Candidates with strong administrative experience and basic accounting knowledge are encouraged to apply. The successful candidate will be expected to handle both office administration and day-to-day accounting support.

Interested candidates are requested to send their updated CV through one of the following:

Email: [email protected]
WhatsApp: +971 56 191 9607

Pay: AED1,800.00 - AED3,000.00 per month

Work Location: In person