Administrative Assistant/Personal Assistant Part time/Full time

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant/Personal Assistant to support our executive team and manage daily office operations. This role offers flexibility for both part-time and full-time engagement, providing an exciting opportunity to contribute to a professional environment where efficiency, discretion, and proactive communication are valued. The ideal candidate will excel in multitasking, possess excellent communication skills, and demonstrate a strong ability to handle confidential information with integrity. Your energetic approach will help streamline administrative processes, coordinate projects, and ensure smooth office functioning, all while supporting the needs of busy executives.

NOTE: This position will have varying hours by the week of between 20-40 hours. This position will vary between working remotely and in person. This is a 1099 position.

Responsibilities

• Manage and coordinate calendars, scheduling meetings, appointments, and arranging business travel arrangements
• Handle internal communication efficiently, including email correspondence, phone etiquette, and message forwarding
• Organize events such as meetings, conferences, and company functions from planning to execution
• Perform data entry, filing, and document management using productivity software like Microsoft Office and specialized tools such as DocuSign
• Assist with on-site office preparation for new office
• Qualifications
• Proven experience in administrative or office management roles; personal assistant or executive assistant experience is highly desirable
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Familiar with Microsoft Office Suite (Word, Excel, PowerPoint), Outlook Calendar, video conferencing software (Zoom, Teams), and other productivity tools
• Exceptional written and verbal communication skills; professional phone etiquette required
• Ability to handle confidential information discreetly with high integrity
• Technical proficiency in managing multi-line phone systems, filing systems, and office equipment

Note: You will need your own laptop and cell phone to use for this position. No equipment is provided.

Pay: $20.00 per hour

Expected hours: 20.0 – 40.0 per week

Application Question(s):

• Do you understand that this job has varying hours by the week between remote and in person?
• Do you have a laptop and cell phone that you would be able to use for this position?

Work Location: Hybrid remote in Houston, TX 77040