Administrative Assistant/Reception

Position: Administrative Assistant - Reception
Status: Contract – 6 months (existing)
Start Date: ASAP
Salary Range: $27.29 – $31.93/hour, based on a 35-hour work week
Location: Parry Sound, Ontario
Closing Date: 4:00 p.m. on Thursday, September 24, 2026, resume and cover letter in one PDF document.

Overview of the Opportunity

Reporting to the Manager, Finance & Customer Service (Deputy Treasurer), this existing position is the first point of contact on behalf of The Archipelago. The Administrative Assistant – Reception position is key to ensuring the municipality achieves its objectives of offering fast, efficient customer service which creates a “value added” experience for our residents.

Who we are

The Archipelago is a water-based, seasonally oriented municipality consisting of a portion of the 30,000 islands in Georgian Bay and a number of inland freshwater lakes. The Archipelago acknowledges that the community resides on traditional Anishinabek territory. Our team is made up of committed and passionate employees who, in partnership with its community, ensure the continued guardianship of the lakes and watershed areas within the Georgian Bay Mnidoo Gamii Biosphere.

Who you are

You want to be part of a municipality with an environmental focus. You want the work you do to make a difference. You pride yourself in your customer service abilities while enjoying supporting a team environment where everyone has an opportunity to contribute to shared goals. You like problem solving, sharing administrative expertise and are comfortable handling cash.

Why work for us

Our Administration Office, located in the hub of Parry Sound, overlooks the Seguin River and is only steps away from the Rotary and Algonquin Fitness trail where you can immerse yourself in the beauty of the Georgian Bay shoreline.

In addition to the beauty of the area and you will have the option to participate in the Ontario Municipal Employees Retirement System (OMERS) pension plan

What You’ll Do

Administrative Support

• Responsible for public facing operations at The Archipelago, including greeting the public and answering questions about municipal facilities and services.
• Act as primary Receptionist for The Archipelago. Screen and direct incoming calls to appropriate employees.
• Perform day-to-day clerical and administrative tasks, including filing, data entry, maintaining administration files and record systems, cash receipting, managing incoming and outgoing mail, and monitoring the general information email account.
• Prepare cash deposits for bank, input all incoming payments into the Archipelago’s financial system.
• Organize and assist in food service pick up for council meetings and other meetings as required.
• Assist employees with courier and other administrative needs as required.
• Maintain office equipment and maintenance records, the supplies inventory and replace as needed, ensure adequate postage is available and oversee photocopiers as required.
• Other duties as assigned.

Education

• Minimum High School Diploma or 1 -2 year College diploma in Business Administration, an asset.

Experience and Skill

• Excellent judgement, tact, time management, organizational, and customer service skills.
• Proficient with Microsoft Office 365 (including Word, Excel, Outlook)
• Familiarity with data input into a financial software or systems an asset.
• Ability to work under pressure and lift to 40 lbs.
• Good problem-solving skills and a commitment to confidentiality and professional ethics.
• Valid Driver’s License a must.

Refer to job description, at www.thearchipelago.ca, for a complete description.

Resumes to be directed to: Human Resources Department, The Archipelago

Email: [email protected], resume and cover letter in one pdf document.

We thank you for your interest, however only candidates under consideration will be contacted.

The Archipelago is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If you require any accessibility accommodations at any point during the application and hiring process, please contact us. Any information received relating to accommodation will be addressed confidentially.

Personal information contained in applications will be used for recruitment purposes and collected Pursuant to section 29(2) of the Municipal Freedom of Information and Protection of Individual Privacy Act R.S.O. 1990, C. M.56. Questions about the collection of personal information should be directed to the Manager, Human Resources, Township of The Archipelago, 9 James Street, Parry Sound, Ontario P2A 1T4. 705-746-4243.

Job Type: Fixed term contract

Pay: $27.29-$31.93 per hour

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Vision care

Flexible language requirement:

• French not required

Language:

• Mandarin (preferred)

Work Location: In person