Administrative Assistant/Receptionist

MW Polar Foods was founded in 1976, we are one of the largest importer and distributor of premium quality grocery packaged goods & general merchandise products. Our Headquarter is located in Cerritos/Norwalk, CA, and we have 6 Distribution Centers strategically located throughout the continental U.S. servicing various retail channels across the U.S. and South/Central America.

MW Polar Foods is currently recruiting an Administrative Assistant / Receptionist. We are ranked #3 after Dole and Del Monte in canned fruit business. You will learn from all aspects of the business working with other team members. A detail-oriented, self-motivated and a good team player is preferred.

Position Summary

We are seeking a detail-oriented and organized administrative assistant / receptionist to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role involves a variety of tasks including but not limited managing correspondence, maintaining files, and assisting with projects. The administrative assistant will play a crucial role in facilitating communication and workflow within MW Polar. The successful candidate must possess excellent communication skills, be proficient in Microsoft Office, and demonstrate the ability to prioritize tasks effectively. Additionally, there is room for growth within the company into other departments for individuals who demonstrate capability and initiative.
If you are a proactive and resourceful individual with a sense of urgency and passion for administrative work and seeking opportunities for professional development, we encourage you to apply for this position.

Job Duties

• Managing correspondence: Handling emails, letters, calls, and other forms of communication.
• Scheduling appointments: Arranging meetings, conferences, and appointments for managers or executives.
• Data entry: Inputting, updating, and maintaining databases, processing orders for ecommerce, spreadsheets, and records.
• Organizing files: Maintaining physical and digital filing systems for easy retrieval of documents.
• Providing support: Assisting colleagues with administrative tasks and offering general office support.
• Handling office supplies: Ordering, stocking, and organizing supplies needed for the office.
• Managing calendars: Coordinating and scheduling appointments, meetings, and events.
• Conducting research: Gathering information and preparing reports or presentations as needed for colleagues.
• Assisting with projects: Providing administrative support for various projects within the company.
• Handling incoming inquiries: Responding to inquiries from consumers, customers, and/or others.
• Performing clerical tasks: Printing, copying, scanning, and faxing documents as required.
• Maintaining confidentiality: Handling sensitive information with discretion and professionalism.
• Prioritizing tasks: Managing multiple tasks and deadlines efficiently to support the smooth operation of the office.

Requirement

• Proven experience as an administrative assistant or in a similar role.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent communication skills, both verbal and written.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in completing tasks.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information.
• Experience with office equipment such as printers, scanners, and fax machines.
• Familiarity or experience with e-commerce platforms is a plus.
• Proficiency in Spanish is a plus.
• High school diploma required; College degree preferred but can still be considered based on experience.
• Willingness to learn and adapt to new technologies and procedures.
• Ability to work independently as well as part of a team.
• Positive attitude and willingness to take on new challenges.

Benefits:

• Competitive salary commensurate with experience.
• Health insurance covered by the company: 100% premium of employee's choice of HMO or PPO.
• Retirement savings plan (401k) with company matching.
• Paid time off (vacation, sick leave, and holidays).
• Opportunities for career advancement and growth within the company.
• Company-sponsored social events and team-building activities.
• Employee discounts on products or services offered by the company.
• Recognition for outstanding performance, including bonuses.
• Supportive work environment with a focus on work-life balance and employee well-being.
• Coverage of costs for continuing education pertaining to the field.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Tuition reimbursement

Experience:

• Consumer Relationship: 1 year (Preferred)
• Administrative Assistant: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person