Administrative Assistant/Receptionist

📍 Work Location: Sitari Condominium, Brgy. Mandalagan, Bacolod City, Negros Occidental
🕒 Work Schedule: Monday to Saturday
👤 Reports To: Property Manager

Duties and Responsibilities:

• Assist unit owners and tenants with general requests, directions, walk-in inquiries, and basic concerns.

• Update and maintain tenant files, ensuring proper documentation and record-keeping.

• Conduct regular inventory of office and storeroom supplies, including monitoring the withdrawal and return of inventory items.

• Coordinate and prepare requests for security passes and official correspondence.

• Perform canvassing and purchasing functions as needed.

• Receive invoices and billing documents from suppliers and contractors for endorsement to the Property Manager for approval.

• Serve as the Petty Cash Custodian.

• Schedule appointments with service contractors, homeowners, and other personnel as required.

• Monitor the front desk and lobby area to ensure cleanliness, orderliness, and professionalism at all times.

• Handle resident concerns and complaints professionally, ensuring prompt and appropriate resolution.

• Maintain accurate records of visitors, deliveries, service contractors, and maintenance personnel.

• Assist in the scheduling and booking of condominium amenities while ensuring compliance with house rules and policies.

• Prepare, verify, and submit all site employees' Daily Time Records (DTRs) every cut-off period to REMS Accounting.

• Manage incoming and outgoing calls, emails, and other communications.

• Perform other administrative and operational duties as assigned by the Property Manager.

Qualifications:

• Must be willing to work onsite at Sitari Condominium.

• Graduate of Business Administration, Hospitality Management, or any business-related course.

• Preferably with 1-2 years of relevant work experience in administration, customer service, property management, or a related field.

• Fresh graduates are welcome to apply, preferably with strong internship experience.

• Excellent written and verbal communication skills in English.

• Proficient in Microsoft Office applications, with strong computer and technical skills.

• Strong customer service and customer relations skills.

• Excellent interpersonal and communication skills.

• Ability to perform efficiently in a fast-paced work environment.

• Ability to remain calm, composed, and professional when handling stressful or challenging situations.

• Available to start immediately (Urgent Hiring)