Administrative Assistant/Receptionist

We are looking for a friendly, organized, and reliable Office Administrator to join our growing team in Hamilton. You will be the heartbeat of our office operations and work closely with the owner. You will help keep our day-to-day activities running smoothly while providing essential support to our staff, management, and clients.

Key Responsibilities

• Front Desk & Communication: Answer phone calls, and manage general office emails in a professional, welcoming manner.
• Document & Data Management: Maintain organized digital and physical filing systems, update internal spreadsheets, and process basic reports.
• Scheduling: Coordinate team meetings, manage executive calendars, and book room reservations or travel logistics.
• Office Supplies: Monitor inventory levels and order office supplies or equipment as needed.
• Basic Finance Support: Assist with entry-level bookkeeping tasks, such as sorting invoices, tracking receipts, and data entry.
• File Management: Able to handle files and keep them organized at all file for specific clients.
• Client Management: Manage all documents for each client online and offline work.
• Languages (Must): English, Urdu, Punjabi.

Qualifications & Skills

• Experience: 1 to 3 years of proven experience in an office administration & clerical role.
• Education: High school diploma required; post-secondary education in office administration is a strong asset. (Not required)
• Tech Skills: Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), Adobe, Emails, and some basic AI (ChatGPT, Claude, Gemini).
• Communication: Excellent written and verbal English communication skills with a polite phone manner.
• Organization: Exceptional attention to detail, time management skills, and the ability to juggle multiple tasks in a fast-paced environment.

Are you:

• Friendly, collaborative, and inclusive work culture.
• Can work stable Monday–to–Friday daytime hours with some weekends if required.
• On-site parking and a family atmosphere.

Pay: $18.00-$20.00 per hour

Benefits:

• On-site parking

Ability to commute/relocate:

• Hamilton, ON L8L 2W7: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Are you comfortable with a work schedule with hours that varies between 7am to 7 pm?
• Are you a Canadian Citizen or PR holder?

Language:

• English (required)

Location:

• Hamilton, ON L8L 2W7 (required)

Work Location: In person