Administrative Assistant/Receptionist

We are looking for an experienced and dependable Administrative Assistant/Receptionist to support daily front office operations in Tampa, Florida. This Contract position is ideal for someone who communicates confidently, creates a welcoming first impression, and keeps administrative tasks organized in a well-structured office setting. The role offers an immediate opportunity to contribute through reception support, clerical coordination, and accurate handling of day-to-day office activities.

Responsibilities:

• Manage the front desk by answering incoming calls, directing inquiries to the appropriate team members, and ensuring messages are handled promptly.

• Welcome clients, visitors, and vendors in a courteous manner and provide assistance that reflects a high standard of customer service.

• Complete administrative support tasks such as data entry, document preparation, and general office coordination to keep operations running smoothly.

• Enter timekeeping or billing-related information into office software with a strong focus on accuracy and timeliness.

• Prepare shipping documentation, create delivery requests, and coordinate outgoing packages or messenger services as needed.

• Organize regular office mailings, including certified correspondence, and help track materials sent from the office.

• Provide support on additional clerical or administrative projects assigned by leadership or office staff.

• At least 2 years of experience in an Administrative Assistant, Receptionist, or similar office support role.

• Strong verbal communication skills with the ability to interact effectively with clients, guests, and internal staff.

• Proficiency in Microsoft Outlook and Microsoft Word for day-to-day administrative work.

• Comfortable handling inbound calls, routing communications, and managing front desk responsibilities in a busy office environment.

• Accurate data entry skills and attention to detail when working with billing or administrative records.

• Previous experience in a law firm or other services environment requiring strong attention to detail is preferred.

• Familiarity with Aderant Total Office is an advantage.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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