Administrative Assistant/Receptionist

JOB TITLE: Administrative Assistant

EMPLOYEE CLASSIFICATION: ____ Full-Time __X__ Part-Time (15 hours per wk)

DIVISION: _____ Appointed _____ Program ___X_ Administrative _____ Facilities/Maintenance

REPORTS TO: Senior Pastor of Lewis Memorial UMC

SUPERVISES: Ministry Volunteers

ATTENDS: Staff and other meetings as requested

POSITION OVERVIEW:

The Administrative Assistant is a part-time position reporting to the Senior Pastor of Lewis Memorial UMC, and is responsible for promoting the identity, ministries, programs, and missions of Lewis Memorial United Methodist Church through the operational and administrative work that supports the Senior Pastor, Director of Operations, and church leadership.

EXPECTATIONS:

All staff members of Lewis Memorial United Methodist Church are expected to live a life that is an example of Christian character for the greater glory of God and the greater good of His people. The purpose of this position is to support the mission of the church “to make and grow disciples of Jesus Christ for the transformation of the world.” This requires excellent interpersonal skills as you represent the congregation to the greater community and a spirit of cooperative teamwork as you interact with a diverse team of staff and volunteers. Staff members are expected to have personal integrity and the ability and willingness to work harmoniously with fellow staff, church members, guests, vendors, and the general public.

ESSENTIAL DUTIES & RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Supports the Pastor’s ministry schedule and church‑related operations, including communications and organizational tasks essential to daily church administration.
• Performs general office duties and administrative support, including managing correspondence, scheduling, printing, filing, and assisting with team operations efficiently.
• Assists in management of the church's database by updating member information, ensuring accuracy, organizing data, and maintaining confidentiality and security. It also includes generating factual reports requested by Ministry Team Leads (attendance, participation, volunteer rosters, and registration summaries) from existing church systems as needed, limited to information the office already maintains and only when Ministry Team Leads lack access.
• Assists in shared documents by setting access permissions, ensuring accuracy, and maintaining security and version control.
• Assists in technical troubleshooting (ProPresenter, website, Resi, etc.) as needed.
• Ongoing responsibilities include preparing weekly worship slides, producing the Weekly Update and bulletin, developing worship leader scripts, and scheduling worship leaders. The role also actively participates on the Communications Team.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

COMPETENCIES:

• Creates a welcoming and supportive experience for church members, visitors, volunteers, and staff.
• Demonstrates active listening, compassion, and discretion when responding to questions and concerns.
• Builds positive working relationships and collaborates effectively with staff, ministry leaders, and volunteers.
• Communicates clearly, professionally, and graciously in person, by phone, and in writing.
• Identifies opportunities to improve processes and develops practical solutions to support ministry operations.
• Exercises sound judgment, emotional intelligence, and confidentiality in handling sensitive information.
• Understands data privacy and handles sensitive information with integrity.
• Must maintain Safe Sanctuaries certification.
• Must be able to pass a criminal background check.

QUALIFICATIONS

• High School diploma
• Proven experience as an Administrative Assistant
• Accuracy in data entry and proofreading
• Knowledge of standard or general office responsibilities, systems, and procedures
• Excellent time-management and communication skills, with the ability to multitask

SAFETY/SANITATION/EQUIPMENT:

• Follow established safety precautions in the performance of all duties.
• Report all safety violations to the supervisor or Senior Pastor.
• Before leaving for breaks or at the end of the day, store all equipment and supplies, and straighten the work area.
• Report any communicable or infectious diseases contracted to supervisor immediately.
• Use only the equipment you have been trained to use; operate all equipment in a safe manner and report any defective equipment to your supervisor.

PHYSICAL & SENSORY REQUIREMENTS (WITH OR WITHOUT THE AID OF MECHANICAL DEVICES):

• Must be able to sit for extended periods of time.
• Must be able to engage in repetitive computer activities for extended periods of time.
• Must be able to read, speak, and write the English language in an understandable manner.
• Must be able to lift, push, and move a minimum of fifteen pounds.

ADDITIONAL JOB DUTIES:

Every effort has been made to make your job description as complete as possible. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position.

Job Type: Part-time

Pay: From $19.23 per hour

Expected hours: 15.0 per week

Work Location: In person