Administrative Assistant/Runner

We are seeking a reliable, organized, and proactive Administrative Assistant / Runner to support the daily operations of our property management company. This role combines office administration with field support duties, ensuring properties, tenants, vendors, and management staff receive timely and professional assistance. The ideal candidate is detail-oriented, customer-service focused, and comfortable working both in the office and on-site at various properties. Responsibilities are based on common property management administrative and operations support functions.

Key ResponsibilitiesAdministrative Duties

• Answer and direct incoming phone calls, emails, and tenant inquiries.
• Maintain tenant, vendor, and property files (digital and physical).
• Prepare correspondence, notices, reports, and other property-related documents.
• Schedule appointments, inspections, meetings, and vendor services.
• Assist with data entry, filing, record keeping, and document management.
• Track maintenance requests and follow up to ensure timely completion.
• Order and maintain office supplies and equipment.
• Support leasing, accounting, and property management staff with administrative tasks.
• Prepare spreadsheets, reports, and status updates for management.

Runner / Field Duties

• Deliver notices, leases, keys, and other documents to tenants and properties.
• Conduct property visits to post notices, inspect common areas, and document property conditions.
• Pick up and deliver supplies, materials, and office equipment as needed.
• Coordinate with vendors, contractors, and maintenance personnel on-site.
• Assist with move-ins, move-outs, inspections, and property turnovers.
• Photograph properties and document maintenance or compliance issues.
• Perform errands for management related to property operations.
• Ensure company vehicles and property access materials are maintained and secure.
• Perform property, unit and, move in/out inspections
• Interract with tenants, vendors and ownership as necessary

Qualifications

• High school diploma or equivalent required.
• Previous administrative, customer service, real estate, or property management experience preferred.
• Valid driver's license and working car required
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to work independently and meet deadlines.
• Professional appearance and customer-focused attitude.
• Ability to lift up to 25 pounds and travel between properties as needed.

Preferred Skills

• Experience with property management software (AppFolio)
• Knowledge of basic property maintenance processes.
• Bilingual (English/Spanish) is a plus.
• Familiarity with tenant relations and vendor coordination.

Compensation & Benefits

• Mileage reimbursement for company-related travel.
• Phone Reimbursment
• Paid time off and holidays.
• Full Benefits
• Growth opportunities within property management operations.

Typical Schedule: Monday–Friday 8:30 AM to 5:00 PM

Job Type: Full-time

Pay: $18.00 - $19.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person