Administrative Assistants (Auto)

About the role

Ucsi Auto Sdn. Bhd. is seeking a dedicated and organised Administrative Assistant (Auto) to join our team on a full-time basis at our Taman Connaught Kuala Lumpur office. This is a pivotal support role within our administration and office support function, designed to ensure smooth operations across our automotive business. You will be the backbone of our office, providing essential administrative support that enables our teams to focus on delivering excellence in the automotive sector. This role offers the opportunity to work in a dynamic environment whilst developing your administrative expertise within the automotive industry.

Key responsibilities

• Managing office schedules, appointments and meeting arrangements for senior staff and departments
• Handling incoming and outgoing correspondence, including emails, post and internal communications
• Maintaining accurate and organised filing systems, both physical and digital
• Preparing and processing administrative documents, reports and presentations
• Coordinating with various departments to ensure efficient office operations and communication
• Managing office supplies inventory and placing orders as needed
• Greeting visitors and handling reception duties in a professional manner
• Supporting recruitment and onboarding processes by coordinating documentation and scheduling
• Data entry and record management using office software and databases
• Assisting with general administrative tasks and special projects as required

What we're looking for

• Proven experience as an Administrative Assistant or in a similar administrative support role, preferably within the automotive industry
• Strong organisational and time management skills with the ability to prioritise multiple tasks
• Excellent written and verbal communication skills in English; proficiency in Malay and Mandarin is advantageous
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and experience with office management software
• Attention to detail and accuracy in all administrative work
• Professional demeanour and the ability to work effectively with colleagues at all levels
• Strong customer service orientation and discretion in handling confidential information
• Flexibility and adaptability in a fast-paced office environment
• A relevant qualification in administration, business administration or similar field is preferred

About us

Ucsi Auto Sdn. Bhd. is a forward-thinking automotive company committed to providing exceptional service and support within the automotive industry. Based in the vibrant Taman Connaught area of Kuala Lumpur, we pride ourselves on our professional approach, innovative solutions and dedicated team. We are an organisation that values efficiency, integrity and teamwork, creating an environment where our employees can thrive and contribute meaningfully to our continued success.

What we offer

• Full-time employment with competitive remuneration
• A supportive and collaborative work environment
• Opportunity to develop your administrative skills and grow within the organisation
• Professional development and training opportunities
• A prime location at Taman Connaught with convenient accessibility
• The chance to work within the dynamic automotive sector

If you are an organised, detail-oriented individual with strong administrative skills and an interest in the automotive industry, we would love to hear from you. Apply now to submit your CV and cover letter. Please email your application to Ucsi Auto Sdn. Bhd., or visit our careers page to apply online.