University of Utah

Details
Open Date 09/02/2026
Requisition Number PRN46077B
Job Title Administrative Assistants
Working Title Administrative Assistants
Career Progression Track S00
Track Level S4 - Highly Skilled, S3 - Skilled, S2 - Intermediate, S1 - Entry Level Support
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
8am to 5pm
VP Area Academic Affairs
Department 00161 - College of Education-Dean
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $9.45 - $33.47
Close Date 12/02/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
Administrative Assistants
Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.
Administrative Assistants, I
<ul>
<li>Performs routine tasks as directed and under close supervision.</li>
<li>Requires little to no related experience.</li>
<li>This is an Entry-Level position in the Support track.</li>
</ul>
Administrative Assistants, II
<ul>
<li>Completes routine tasks under moderate supervision.</li>
<li>Requires at least 1 year of related experience.</li>
<li>This is an Intermediate Level position in the Support track.</li>
</ul>
Administrative Assistants, III
<ul>
<li>Completes assignments with little supervision. May assist less-experienced team members.</li>
<li>Requires 3+ years of related experience.</li>
<li>This is a Skilled Level position in the Support track.</li>
</ul>
Administrative Assistants, IV
<ul>
<li>Highest-level support. Performs advanced tasks under minimal supervision. May mentor less-experienced team members.</li>
<li>Requires 5+ years of related experience.</li>
<li>This is a Highly Skilled Level position in the Support track.</li>
</ul>
Minimum Qualifications
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Administrative Assistants, I: Requires little to no related experience.
Administrative Assistants, II: Requires at least 1 year of related experience.
Administrative Assistants, III : Requires 3+ years of related experience.
Administrative Assistants, IV: Requires 5+ years of related experience.
Preferences
<ul>
<li>Experience supporting academic departments or faculty leadership</li>
<li>Experience using enterprise systems such as Interfolio, Astra, CLSS , CourseDog, or similar platforms</li>
<li>Experience coordinating meetings, events, and faculty searches</li>
<li>Ability to manage confidential and sensitive information with discretion</li>
<li>Strong problem-solving, organizational, and multitasking skills</li>
</ul>
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .
Online reports may be submitted at <a href="https://oeo.utah.edu" rel="nofollow noopener" target="_blank">https://oeo.utah.edu</a>
**<a href="https://publicsafety.utah.edu/safetyreport/%5C*%5C*This" rel="nofollow noopener" target="_blank">https://publicsafety.utah.edu/safetyreport/\*\*This</a> report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Administrative Assistants

Administrative Assistants

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