Administrative Assistants

About the role

Mobisolutions Sdn Bhd is seeking a dedicated and organised Administrative Assistant to join our team in Bintulu, Sarawak. This is a full-time position that plays a vital role in ensuring the smooth operation of our office. As an Administrative Assistant, you will provide essential support to our management and staff, helping to maintain efficient workflows and contributing to the overall success of our organisation. This role is based on-site in Bintulu, Sarawak, where you will be at the heart of our daily operations.

What you'll be doing

• Managing and organising office schedules, appointments and meetings, ensuring efficient calendar management for staff, customers, suppliers and visitors
• Handling incoming and outgoing correspondence, including emails, postal mail and parcels
• Maintaining accurate filing systems and record-keeping for documents, both digital and physical
• Providing administrative support to management and departmental teams, including preparing reports and presentations
• Managing office supplies and equipment, ordering replacements as needed and maintaining inventory
• Assist in customer financing application process
• Greeting visitors and managing reception duties, ensuring a professional and welcoming environment
• Processing expense claims, invoices and other financial documentation
• Coordinating office events, meetings and team activities
• Performing general clerical duties including data entry, typing and document preparation
• Posting and advertising in social media

What we're looking for

• Proven experience as an Administrative Assistant or in a similar administrative role within a professional office environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Autocount and other relevant office software
• Excellent organisational and time management skills, with the ability to juggle multiple tasks and priorities effectively
• Strong communication skills, both written and verbal, with attention to detail and accuracy
• Ability to work independently and as part of a team, demonstrating reliability and initiative
• Professional demeanour and a customer service-oriented approach when dealing with visitors and colleagues
• Flexibility and adaptability in a fast-paced office environment
• Proficiency in English and Malay; knowledge of Mandarin is advantageous

What we offer

Mobisolutions Sdn Bhd is committed to creating a supportive and inclusive workplace where our employees can thrive. We offer competitive remuneration packages, opportunities for professional development and career progression within a growing organisation. We foster a collaborative team environment where your contributions are valued and recognised. We provide a stable full-time employment opportunity with a focus on work-life balance and employee wellbeing. If you require any adjustments or support during the recruitment process, we encourage you to reach out to us.

About us

Mobisolutions Sdn Bhd is a dynamic organisation committed to delivering quality services and solutions to our clients. We pride ourselves on maintaining a professional, welcoming and inclusive workplace where every team member plays an important role in our collective success. With a presence in Bintulu, Sarawak, we are dedicated to supporting our local community whilst achieving excellence in our business operations. We value integrity, efficiency and teamwork, and we seek individuals who share these core principles.

If you meet the above criteria and are interested in joining our team, we encourage you to apply now with your CV and a cover letter outlining your relevant experience and why you would be an excellent fit for this role.