Administrative Assistant/Scheduling Coordinator

Company Introduction: AK Engineering is a dynamic New York City-headquartered firm with an emphasis on special inspections and engineering consulting for mechanical, electrical and plumbing (MEP) services. We are a growing organization looking to add an administrative assistant/scheduling coordinator to our team to help support our team of engineers and inspectors and assist with office management responsibilities.

AK Engineering has developed a professional, but exciting and fun office culture that encourages team members to establish themselves as industry leaders while enjoying their jobs. Our office is conveniently located in midtown Manhattan, close to all modes of public transportation.

Providing engineering consulting and special inspection services within a wide scope of industries – ranging from financial, media, legal and retail to real estate management, hospitality and higher education – AK Engineering has continued to build impressive client and project rosters. This position offers an exciting opportunity to get into a vastly growing company which is gaining recognition and is well established within the construction industry.

Job Purpose: Responsibilities include a variety of administrative and clerical tasks. Duties include, but not limited to, providing daily support to the managers and employees, assisting in various office tasks while keeping up with the day-to-day operations.

Duties:

• Daily responsibilities include creating and tracking daily schedules for inspectors and preparing various documents and forms for the inspection team’s use on job sites.
• Manage and understand status of all active projects for coordination with contractors and project team members to provide updates on the progress of inspections and sign offs.
• Prepare and process forms to submit to the department of buildings on behalf of the company.
• Read and understand construction plans and assist in the preparation of proposals and change orders.
• Assist the administrative and executive teams in managing schedules.
• Organized and attention to details.
• Good communicative skills.

Proficient in excel and outlook Job Requirements: We are seeking to build our team with a motivated individual that is outgoing, organized, pays strong attention to detail, has the ability to multi-task, all within a fast-paced environment while keeping a positive attitude. Bachelor’s degree is preferred and 2-3 years of office/administrative experience is required. Construction industry experience is preferred, but not mandatory.

Pay: From $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person