Administrative Associate 4

Purpose of the Job

Join Our Human Resources Team as an Administrative Associate 4

Under general supervision, performs a full range of advanced administrative and/or technical support to a department, program and/or administrator.

**Comprehensive Health Benefits:**Choose between a PPO or HMO plan to suit your needs.
Dental and Vision Coverage: Company-paid for you and your dependents for added convenience.
**Paid Time Off:**Enjoy a general PTO accrual rate of 6.7693 hours per pay period and paid holidays.
**Insurance Coverage:**Life insurance, disability benefits available.

Characteristic Duties and Responsibilities

Provides office and administrative/technical support to a department and/or administrator; receives and determines disposition of confidential and/or sensitive materials (e.g. grievances, employee discipline); receives and screens, responds to and/or refers visitors and phone calls; creates and maintains filing systems and related records; prepares correspondence, memos and reports; ensures accuracy, completeness and conformance of documents with applicable laws, rules and regulations; schedules meetings and makes and coordinates travel arrangements. Processes agency safety event reports; monitors all stages of the accident determination and appeals process; serves as liaison for insurance claims agents. Maintains databases for safety and security events and audits, employee driver record monitoring, and employee suggestions.

Plans, organizes and/or coordinates department and/or County wide events, and/or programs (e.g., United Way, Employee Transportation, Guaranteed Ride Home, Advisory Committees); conducts and/or participates in the conduct of on-going and/or special projects (e.g., software implementation); conducts independent research and analysis of statistical data, and prepares a variety of standard and non-standard technical documents (e.g., applications, grants, contracts, lease agreements), requiring the interpretation and application of laws, rules, policies and regulations; attends related meetings; collects and distributes related information; monitors and responds to details; creates and provides required reports.

Serves on assigned committees (e.g., Safety Committee); provides administrative/staff support as assigned for internal and/or external high-level committees (e.g., Advisory Committees, contract negotiations); serves as liaison between the department and other employees, departments and/or external entities (e.g., tenants and transportation centers); coordinates department and/or agency processes or activities which may include approval or denial of services (e.g., ADA and client eligibility for services), maintaining records, tracking, scheduling, distribution of materials and information, delivery of services and appropriate follow-up.

Responds to customer inquiries, suggestions and complaints and initiates an appropriate course of action; provides information to others regarding assigned work unit, department, programs and operations; provides information to others requiring interpretation and application of policies, procedures and regulations.

Prepares service agreements, supplements and amendments; receives bids; completes department purchase requisitions; monitors departmental expenditures; monitors product or service delivery and initiates payment.

Under direction, handles all administrative aspects of tracking and routing of employee suggestions; receives and monitors Certificates of Insurance; updates and distributes Employee Handbook.

Prepare, distribute and report items to be replaced and update contact list information for Emergency Response Program backpacks.

Minimum Qualifications and Knowledge Skills and Other Characteristics

Minimum Qualifications:

High school graduation and four (4) years of increasingly responsible administrative/technical experience, or an equivalent combination of education and experience.

Licenses/Certifications, Benefits, ADA and Other Requirements

Knowledge, Skills and Other Characteristics:

Knowledge of:

• State and Federal laws and regulations related to assigned program or function
• Kitsap Transit operations, programs, policies and practices
• Operations, standards, policies and practices of assigned program or function
• Advanced records maintenance, document processing, financial record keeping
• Advanced office practices and procedures

Skill in:

• Prioritizing, planning and completing projects independently

• Handling confidential information with discretion

• Monitoring/administering contracts

• Creating and maintaining files and records; ensuring databases are up to date, accurate and complies with legislation

• Learning multiple software systems

• Preparing clear and concise correspondence, complex reports and presentations, spread sheets and technical documents

• Statistical analysis of safety and security data

• Understanding, explaining, interpreting and administering programs, regulations, procedures and guidelines

• Researching and responding to complex problems requiring the application and interpretation of policies, laws, regulations, procedures and guidelines

• Communicating effectively orally and in writing

• Using personal computers and office software in a Windows-based operating environment

• Working independently, using strong analytical and problem solving skills to address problems and tasks

  • Using public relations techniques in responding to inquiries and complaints

• Establishing and maintaining effective working relationships with other Kitsap Transit employees and the public

Licenses/Certifications:

Valid Washington driver’s license for some positions.

Selection Process: After evaluating the completed application packets, we will invite the most qualified applicants to the next step in the recruitment process. We will not make any hiring decisions until all steps in the selection process are completed, including reference and background checks. Kitsap Transit does not pay any relocation costs.

**To Apply:**If you decide to apply for this position, please visit our employment link at https://www.governmentjobs.com/careers/kitsaptransit. Please contact Janel Silver in the Human Resources Department at (360) 473-1138 if you have any questions.

Closing Date: This posting is open until August 24, 2026. You may include a resume; however, it may not be used in lieu of a completed application.

• Kitsap Transit is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request disability accommodation in the hiring process, contact [email protected] or 360-479-4348 (TDD).
• If you qualify for the Veterans Scoring Criteria under RCW 41.04.005 and 41.04.010, you must answer all questions regarding Veterans Scoring Criteria Status Declaration in the application and upload a copy of the substantiating document as listed in the application.
• Kitsap Transit is subject to the requirements of the Federal Drug-Free Workplace Act and CFR Part 40 & Part 655, which prohibits the use of marijuana at any time while employed by Kitsap Transit.

KITSAP TRANSIT IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER