Administrative Associate

Mastermark is a leading consultancy specialising in wildlife hazard management and environmental risk mitigation for airports, government agencies, and private sector clients across Asia. We are seeking a reliable, detail-oriented Administrative Associate to support our growing regional operations.

This role is central to the smooth functioning of our consultancy. You will provide administrative and coordination support across business development, consultancy, and management teams, ensuring efficient workflows, accurate documentation, and professional communication with internal and external stakeholders.

As an Administrative Associate, you will:

• Provide day-to-day administrative and clerical support to ensure smooth office and operational functioning.
• Coordinate schedules, meetings, and internal communications across teams, including preparing agendas and recording action items where required.
• Prepare and format routine documents such as internal reports, standard templates, correspondence, and basic presentations
• Maintain organised filing systems for administrative records, contracts, and project documentation in accordance with company procedures.
• Update internal databases and tracking logs accurately, ensuring information is current and properly archived.
• Act as a point of contact for general administrative enquiries and support information flow between departments.
• Support office management tasks, including procurement coordination, records management, and ad-hoc administrative duties as assigned.

What We’re looking for:

• Minimum ITE Higher Nitec or equivalent qualification.
• Fresh graduates are welcome to apply.
• Strong organisational skills with the ability to manage routine administrative tasks efficiently.
• Clear written and verbal communication skills for internal coordination and documentation.
• Detail-oriented, dependable, and able to follow established processes independently.
• Proficient in Microsoft Office and common workplace collaboration tools.
• Prior administrative or office support experience is an advantage but not mandatory.

What You’ll Get:

• Competitive annual leave package so you have time to recharge.
• Extra birthday leave to celebrate your day, your way.
• Medical and dental benefits to support your wellbeing.
• Flexible work-from-home days for improved work-life balance.
• A collaborative workplace with structured processes and clear support from experienced professionals.
• Opportunities to gain hands-on experience in administration, coordination, and project support.

If you are organised, dependable, and looking to build a long-term career, we invite you to join us. Apply here or send your resume to [email protected]