Administrative Associate

Important Recruitment Information for this vacancy

Job Posting closes: Until Filled

Required documents uploaded by: N/A

Agency Information: Kansas Board of Regents https://www.kansasregents.org/

About the Position

Who can apply: Internal/External

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: Monday - Friday, 8AM - 5PM

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: No

Compensation: $45,000 - $47,000

• Final salary will be based on qualifications, experience, and internal equity.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Tuition Waiver Programs to eligible employees, spouses, and dependents at several Public State Universities

Visit the State of Kansas Employee Benefits page for more information on state employee benefits…

Visit the Board of Regents Benefits page for more information on board of regents employee benefits…

Position Summary & Responsibilities

Position Summary:

The Kansas Board of Regents invites applications for the position of Administrative Associate. The Administrative Associate provides routine administrative support, front-desk coverage, customer service, scheduling assistance, document preparation, and general office support to the Board Office.

This position works as part of a pooled administrative support team and provides backup support across departments based on operational need. The employee is expected to follow established procedures, communicate workload status, maintain confidentiality, and provide professional service to internal and external customers.

This position is hybrid, with regular in-office work required for front-desk coverage, office support, meetings, and other Board Office needs.

Job responsibilities may include but are not limited to the following:

• Answer phones, greet visitors, route calls, and provide routine customer service.
• Provide front-desk coverage and general office support as part of the administrative support team.
• Schedule routine meetings, prepare materials from provided content, and assist with meeting logistics.
• Proofread, prepare, and maintain routine documents, correspondence, records, contact information, and distribution lists.
• Monitor and triage the shared administrative mailbox according to established procedures.
• Assist with mail, supplies, copier support, Board meeting support, travel arrangements, purchasing, accounts payable, and related documentation.
• Cross-train on routine office processes and provide backup coverage during absences or shifting workload needs.

Find the full position description at Employment Opportunities.

Applications received by September 20, 2026, will receive full consideration. Review of applications will begin September 21, 2026, and continue until the position is filled.

Qualifications

Education: See qualifications below.

Licensing & Certification: None Required

Minimum Qualifications:

• High school diploma or equivalent.
• Minimum of three years of relevant office experience.
• Strong attention to detail and organizational skills.
• Excellent oral and written communication skills.
• Outstanding customer service abilities.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Demonstrated flexibility in responding to shifting priorities.
• Proven ability to maintain confidentiality.
• Ability to work effectively in a pooled/shared-services environment, including cross-training and providing backup coverage.

Preferred Qualifications:

• Bachelor’s degree from an accredited institution, or equivalent experience.
• Experience working in a postsecondary education environment.
• Experience with front-desk coverage, scheduling, document preparation, records, travel, purchasing, accounts payable, or shared office support.

Post-Offer, Pre-employment Requirements:

• Successful completion of criminal background screening.
• Verification of education and employment history.

Recruiter Contact Information

Name: Brandi Wells

Email: [email protected]

Phone: 785-430-4246

Mailing Address: 1000 SW Jackson Street, Suite 520, Topeka, KS 66612

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

• Resume
• Cover Letter
• References

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to [email protected], or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.