Administrative Associate

The Administrative Associate is responsible for providing comprehensive administrative support to the team, ensuring efficient office operations, and contributing to the overall success of the organization. They handle a range of tasks including scheduling, correspondence, and documentation management. The role also involves maintaining a high level of organization, prioritization, and attention to detail

The role stays up-to-date with the latest industry trends, technologies, and best practices and is able to identify new opportunities and strategies for improving overall performance as well as growth.

DUTIES AND RESPONSIBILITIES:

1.) Administrative Services

• Ensure that housekeeping standards are met, premises and assets are maintained and repairs are carried out to create a workplace promoting employee productivity. Review processes and recommend improvements, as necessary.
• Coordinate day to day activities of the security team to ensure that the office and employees are in a safe environment
• Provide and recommend suppliers and materials required following set guidelines and procedures.
• Enable the distribution of documents and parcels through timely pick-up and delivery.
• Attend to and respond to day to day admin related requests.
• Lias and review contracts / agreements / proposals with suppliers, partners, and government officials with regards to company administrative needs and requirements

2.) Profit Contribution

• Contribute to profit by way of spending below budget for supplies and other office related expenses

3.) Event and Promotion Management Support

• Plan and oversee the logistics and control ingress and egress of goods and services during internal and external events.
• Handle the inventory, storage, and disbursement of prizes during promotions ensuring that these are kept safe and in good condition.

4.) Special Projects

• Implement projects related to safety, emergency preparedness and environment protection to be proactive in addressing relevant issues.
• Facilitate the execution of space planning and construction of new and existing offices from canvassing of space options, coordinating with contractors and other suppliers, seat plan and office space adjustment following set guidelines and timelines.

QUALIFICATIONS

• Bachelor’s degree in Business Administration, Management, Office Management, Administrative Management or any similar field.
• At least 3-5 years of experience in Admin Assistance or a proven track record in a similar position, working with a team in a similar or adjacent industry.
• Has the Ability to handle multiple tasks