Administrative Associate

Job Title: Administration Associate

Department: HR & Administration

Reports To: Head of the Department

Desired Work Experience: 1-2 Years

Work Location: Turbhe**,** Navi Mumbai

Job Type: Full-time

About Us:

At Envision Next, we are revolutionizing the real estate industry by offering innovative solutions to developers that streamline their entire real estate life cycle. Originating from RERA consulting, we have grown into a dynamic organization that collaborates with top experts in advisory, legal, financial services, and technology. Our mission is to advance the industry through forward-thinking strategies and cutting-edge technology, setting new benchmarks and shaping the future of real estate excellence.

Recognized as a Great Place to Work for the second consecutive year 2025 – 2026, we are dedicated to fostering a positive and dynamic work environment where our team thrives. Our commitment to innovation and client satisfaction drives us to continually push boundaries, enabling a more secure, sustainable, and prosperous future for real estate.

At Envision Next, we’re not just building systems; we’re building the future of real estate. We invite you to join us on this transformative journey. Let’s shape a more secure, sustainable, and prosperous tomorrow together.

Our company website link: www.envisionnext.in

Job Summary:

We are looking for an Administration Associate to manage the day-to-day operations of our office and support our teams so they can focus on client work. This role is ideal for someone organized and dependable, who enjoys keeping facilities, vendors, records and people logistics running smoothly in a fast-growing professional services firm serving the real estate sector.

Key Responsibilities:

• Manage day-to-day office operations, including housekeeping, pantry, meeting rooms, security and access, and coordinate repairs and maintenance.
• Maintain stationery, pantry and office supplies, and coordinate with vendors for quotations, deliveries, invoices and contract renewals (AMC, courier, housekeeping, security, internet).
• Maintain asset registers and issue/return records for laptops, furniture and equipment.
• Coordinate travel, couriers, client visits and office events.
• Support HR with onboarding and exit logistics (ID cards, access, workstation, IT equipment) and help maintain biometric and HRMS attendance records.
• Maintain files for agreements, licenses, insurance and utility bills, track renewal dates, and prepare monthly reports on expenses, vendor payments and inventory.
• Maintain updated vendor records, agreements, invoices, and related documentation (physical & digital).
• Manage courier, dispatch, and inward/outward documentation, including sensitive and confidential pharma-related documents.
• Track daily Xerox usage, stationery consumption, and other office consumables.

Key Skills & Competencies:

• Office & Facilities Management
• Vendor Management & Coordination
• Documentation & Record Keeping
• Inventory & Asset Tracking
• Travel & Event Coordination
• MS Excel, Word & Outlook
• Communication in English, Hindi & Marathi
• Confidentiality & Attention to Detail

Qualifications:

• Graduate in any discipline (B.Com / BBA / BA preferred).
• 1-2 years of experience in administration or office management, preferably in a professional service, legal or consulting firm.
• Working knowledge of MS Excel, Word and Outlook.
• Good written and spoken English, Hindi and Marathi.

Preferred Attributes:

• Strong organization, vendor-handling and follow-through skills.
• Reliable and detail-oriented, and discreet with confidential information.
• Courteous with staff, vendors and visitors.

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person