Administrative Associate

Administrative Staff (Fleet, Procurement, Facilities & IT Support)

Company: Uno overseas Placement INc.
Location: M.F Jhocson Sampaloc Manila
Employment Type: Full-time
Salary: 25,000 Negotiable

About the Role

We are looking for a dependable and resourceful Administrative Staff to manage our company vehicles, handle procurement, oversee building maintenance, and provide basic IT and CCTV support. You will help keep our office and operations running smoothly.

Key Responsibilities

Vehicle / Fleet Management

• Handle all concerns related to company vehicles (registration, insurance, LTO requirements, and renewals)
• Schedule vehicle use, monitor drivers, and keep trip and fuel logs
• Coordinate repairs and preventive maintenance of company vehicles

Procurement

• Source, canvass, and compare quotations from suppliers
• Prepare purchase requests and purchase orders
• Follow up on deliveries and check that items received match the order
• Maintain supplier records and monitor inventory of office and maintenance supplies

Building Maintenance (Corrective and Preventive)

• Create and follow a preventive maintenance schedule for the building and facilities (electrical, plumbing, aircon, lighting, fire safety equipment, etc.)
• Respond to and coordinate corrective repairs
• Coordinate with contractors, technicians, and service providers
• Conduct regular inspections and keep maintenance records and reports

IT, CCTV, and Network Support

• Install, configure, and troubleshoot CCTV systems (cameras, DVR/NVR)
• Set up and maintain internet connections, LAN cabling, routers, switches, and Wi-Fi
• Provide first-level troubleshooting for computers and network issues
• Coordinate with internet service providers and IT vendors when needed

Qualifications

• Graduate of a Bachelor's degree in Business Administration, Engineering, Information Technology, or a related field (or equivalent experience)
• At least [1-3] years of experience in administrative, general services, or facilities work
• Knowledge of procurement processes and supplier coordination
• Working knowledge of preventive and corrective building maintenance
• Hands-on knowledge of CCTV installation, LAN cabling, and internet/network setup
• Familiar with vehicle documentation and LTO processes
• Proficient in MS Office (Word, Excel) and email
• Organized, resourceful, and able to prioritize and multitask
• Good communication and negotiation skills
• Has a valid driver's license (a plus)

What We Offer

• Competitive salary
• Government-mandated benefits: SSS, PhilHealth, Pag-IBIG
• 13th month pay, leave benefits, allowances,
• A supportive work environment with room to grow

Pay: From Php25,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Opportunities for promotion
• Pay raise

Work Location: In person