Administrative Associate

Key Responsibilities

1.       Office & Operational Support

·         Provide day-to-day administrative support for warehouse and office operations.

·         Prepare, organize, and maintain warehouse-related documents, reports, and records.

·         Coordinate with internal departments, suppliers, couriers, and other external partners as needed.

·         Assist with purchase requests, delivery coordination, and other operational requirements.

·         Monitor office and warehouse supplies and coordinate replenishment when necessary.

·         Assist in preparing regular operational reports and documentation.

·         Ensure proper filing and organization of physical and electronic records.

·         Perform other administrative and operational tasks as assigned.

2.       Inventory Management — Pharmaceutical Warehouse

·         Maintain accurate and up-to-date inventory records for pharmaceutical products, supplies, and warehouse materials.

·         Assist in receiving, checking, recording, storing, and releasing inventory in accordance with established procedures.

·         Monitor product quantities, batch/lot numbers, expiration dates, and other relevant inventory information.

·         Conduct regular inventory counts and assist in reconciling physical stocks with system records.

·         Monitor products approaching expiration and prepare relevant inventory reports.

·         Assist in investigating and documenting inventory discrepancies, damaged items, and variances.

·         Ensure proper documentation and traceability of inventory movements.

·         Coordinate with warehouse personnel to support proper stock organization and inventory accuracy.

·         Follow company policies and applicable procedures for the proper handling, storage, and documentation of pharmaceutical products.

·         Maintain confidentiality and accuracy of inventory and operational records.

3.       Recruitment & Hiring Support

·         Assist with the hiring process for warehouse and administrative positions.

·         Post job vacancies through appropriate recruitment platforms.

·         Screen and organize candidate applications based on established qualifications.

·         Coordinate interview schedules with candidates and hiring managers.

·         Assist in collecting and organizing pre-employment requirements.

·         Support onboarding activities for new warehouse and administrative employees.

·         Maintain updated and organized recruitment records.