Administrative Associate

Administrative Associate (Full-Time)

Our administrative staff play an important role in supporting the company's day-to-day operations by ensuring that administrative processes, documentation, and internal coordination are carried out efficiently and accurately. The role involves maintaining records, preparing documents and reports, coordinating schedules, and providing general administrative support to management and operational teams. The ideal candidate is organised, detail-oriented, and eager to learn, with an interest in business administration and healthcare operations.

Benefits:

• Open to fresh graduates and entry-level candidates
• On-the-job training and guidance provided
• Opportunities to gain practical experience in business administration and operations
• Exposure to administrative coordination and cross-functional collaboration
• Opportunities for professional development and career growth

Job Details:

• Salary: S$2,800–S$3,200 per month
• Office Location: Nankin Row, 3 Pickering Street, Singapore 048660
• Employment Type: Full-time
• Working Hours: 44 hours per week, based on one of the following schedules:
• Schedule 1: Monday–Thursday, 9:00 am–7:00 pm; Friday, 9:00 am–6:00 pm
• Schedule 2: Monday–Thursday, 8:00 am–6:00 pm; Friday, 8:00 am–5:00 pm

Responsibilities:

Administrative & Documentation:

• Perform accurate data entry and maintain up-to-date administrative records and databases.
• Prepare, organise, and maintain documents, reports, correspondence, and filing systems.
• Maintain physical and digital filing systems to ensure records are properly organised and accessible.
• Assist with preparing administrative reports, presentations, and other supporting materials.
• Ensure the accuracy, completeness, and confidentiality of company records and documents.

Coordination & Communication:

• Handle incoming phone calls, emails, and general enquiries, directing them to the appropriate personnel where necessary.
• Coordinate appointments, meetings, and schedules, including meeting arrangements and the preparation of relevant materials.
• Liaise with internal teams, external stakeholders, and vendors to facilitate effective communication and smooth operations.
• Track deadlines, follow up on outstanding tasks, and support the timely completion of assigned work.
• Provide administrative and coordination support to management and other departments as required.

Professional & Operational:

• Support daily office operations and ensure administrative processes run smoothly.
• Assist with inventory monitoring, office supplies, and procurement coordination where required.
• Maintain operational records and assist with tracking, reporting, and other administrative processes.
• Undertake ad-hoc administrative tasks and projects as assigned by management.
• Demonstrate initiative, adaptability, and a willingness to learn in a dynamic working environment.
• Maintain professionalism, discretion, and attention to detail when handling confidential company information.

Requirements:

• At least a diploma in Business Administration, Business Management, or a related discipline.
• Fresh graduates and entry-level candidates are welcome to apply, with on-the-job training provided.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Strong organisational, coordination, and time-management skills.
• Good written and verbal communication skills.
• Ability to work independently and collaboratively as part of a team.
• Candidates with prior administrative experience or familiarity with office operations will have an added advantage.

About MW Global:

MW Global Pte Ltd is a Hospital-at-home since 2003. As a leading provider of home medical services in Singapore, we welcome prospective and qualified individuals to join our lively nursing staff. At MW Global, you'll be at the forefront of premier home medical services as we continue to grow and evolve. We're made up of passionate, creative, and optimistic people who thrive in fast-paced environments. As part of our nursing team, you'll play a vital role in keeping our service top-notch and highly personalised. We're committed to work-life balance and performance-based incentives.

Pay: $2,800.00 - $3,200.00 per month

Benefits:

• Flexible schedule

Work Location: In person