Administrative Associate

Job Title: Administrative Associate

Monthly Pay: $4,140 - $5,881 USD per month

Summary:

This role organizes incoming administrative requests, meeting materials, shared information, and routine follow-up for a distributed business team. Accurate coordination helps colleagues stay prepared, locate current information, and move work forward without missed details. The Administrative Associate sits within an administrative team and works under an administrative team lead. The role works with team members, department contacts, and external contacts to clarify requests, schedule discussions, and share updates. This is a fully remote, work from home position based in New Jersey, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Receive administrative requests through a shared queue, email, scheduled calls, and team messages, then identify the request owner, purpose, due date, and needed next step.

• Review submitted details for completeness, ask the requester for missing information, and record clear task notes in a project management workspace such as Wrike.

• Maintain task lists, due dates, status updates, and reminders so team members can see current priorities and pending follow-up.

• Coordinate meeting invitations, prepare basic agendas, confirm attendance, and share approved meeting materials using a video conferencing platform such as GoToMeeting.

• Draft routine internal and external messages from approved information, route questions to the appropriate team member, and track responses until the request is resolved.

• Organize shared folders and reference materials, apply consistent file names, and use a PDF tool such as Adobe Acrobat to review page order and readability.

• Prepare simple presentation materials from supplied content using a presentation platform such as Prezi, checking that details match the source information.

• Support approved acknowledgment workflows through a digital signature platform such as DocuSign and notify the administrative team lead when an item remains pending.

• Use a visual collaboration board such as Miro to organize discussion inputs, action items, and assigned owners after team meetings.

• Escalate unclear priorities, sensitive requests, repeated delays, or conflicting instructions to the administrative team lead, and maintain complete notes for handoff.

• Meet quality expectations through accuracy, timely turnaround, complete notes, organized materials, and reliable follow-up on open requests.

Qualifications:

• High school diploma or equivalent.

• No experience required, related experience preferred.

• Familiarity with office coordination, meeting support, shared information organization, and routine administrative workflows.

• Ability to use a project management workspace such as Wrike to update tasks, deadlines, owners, and status notes.

• Ability to work with a PDF tool such as Adobe Acrobat, a digital signature platform such as DocuSign, and a video conferencing platform such as GoToMeeting.

• Clear written and verbal communication for requesting details, confirming next steps, and providing concise updates.

• Ability to follow established procedures, manage changing priorities, and raise questions when instructions are incomplete.

• Reliable computer, high-speed internet, and quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.

• Authorization to work in the United States.

Perks & Benefits:

• Fully remote work from home in New Jersey, United States.

• Structured onboarding and training on Wrike, Adobe Acrobat, DocuSign, GoToMeeting, Miro, and Prezi.

• Regular check-ins with the administrative team lead to review priorities, questions, and progress.

• Opportunities to build skills in task tracking, meeting support, written coordination, presentation preparation, and shared workspace organization.

• Health coverage, paid leave, a 401(k), maternity leave, and bonus opportunities.