Administrative Asst

Liberty Lift Solutions LLC is a growing oilfield company looking for an extremely motivated administrative assistant to join our team. This candidate must be able to work in a fast-paced environment and be local to the Midland, TX area.

This position will play an important role in the day-to-day operations and will work closely with the other administrative team members, field supervisors and management. Tasks are computer-intensive, and it will be necessary to possess strong computer skills, to execute work efficiently with strong attention to detail. Relevant duties will include but are not limited to:

Responsibilities

• Assist with billing and accounts receivables

• Obtain required information to submit invoices to the customer for payment

• Submit invoices to customers for payment utilizing outlook, Open Ticket/ Invoice, Ariba, DocVue and others

• Reconcile AR collections report weekly

• Accurately maintain electronic files so they remain updated and easily accessible

• Process purchase orders, transfer orders & job orders

• Answer the phone to take messages or redirect calls to appropriate colleagues

• Greet visitors

• Order supplies for the office and field crews as needed

• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)

• Utilize office appliances such as photocopiers, printers etc. and computers for word processing, spreadsheet creation etc.

• Assist in various tasks as requested by management

Qualifications

• Excellent customer service skills
• Strong organizational skills with the ability to multi-task
• Able to meet deadlines
• Possess excellent organizational skills and must be self-motivated
• Proficiency in using Outlook (E-mail), attaching files, forwarding, corresponding in a professional and courteous manner
• Proficiency in using Microsoft Excel to build and maintain spreadsheets needed to track AR submissions, AP, completed jobs, etc.
• Experience and understanding of a PO system and how it affects invoicing and inventory
• Duties associated with this position are subject to change, candidates need to be adaptable and willing to accomplish additional tasks should they arise
• A valid Driver’s License
• Qualified to work in the US

Competencies

• Professional Maturity

• Responsibility

• Communication

• Time Management

• Flexibility

• Leadership

• Customer Service

• Job/Technical Knowledge

• Collaboration and Partnership

• Problem Solving

• Attention to Detail

• Integrity and Respect

• Teamwork

• Accountability

Education

Preferred

• High School or better

Behaviors

Preferred

• Team Player: Works well as a member of a group
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Preferred

• Self-Starter: Inspired to perform without outside help
• Job Security: Inspired to perform well by the knowledge that your job is safe
• Goal Completion: Inspired to perform well by the completion of tasks

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.