Administrative Bookkeeper

DP Gayatri is a Minneapolis-area industrial holding company with operating businesses in engineering, manufacturing and automation, including an early-stage startup.

The Role:

• Own accounts payable, accounts receivable, reconciliations, and data entry for several companies in QuickBooks Enterprise, and back up our corporate bookkeeper.
• Independent role: you manage your own priorities and split time between the Plymouth and Anoka sites.
• Flexible to either a contractor, part-time, or full-time arrangement, the exact structure will be discussed with the employer based on your availability and preferences.
• Access to payroll, compensation, and confidential financial information across multiple companies; all of it stays strictly confidential, inside and outside the organization, including between companies.
• Prepares transactions for approval only, no authority to release funds, sign checks, or initiate transfers; new vendors and payment changes require management approval, and reconciliations are reviewed monthly by management.

Responsibilities:

• Process AP for multiple companies: enter bills, match to POs and receiving, schedule payments for approval.
• Process AR: invoice customers, apply payments, track aging, follow up on past-due accounts.
• Reconcile bank and credit card accounts monthly for each company; code card transactions and collect receipts.
• Keep vendor and customer records accurate and each company's books separate; produce weekly AP and AR aging reports.
• Back up the corporate bookkeeper, including preparing payroll for review and approval.
• Support setup and administration of new company books under direction.
• Facility administration: filing, documents, supplies, mail and deposits.
• Coordinate purchasing as directed by each company's general manager.
• Prepare new-hire onboarding paperwork and maintain personnel records.

Qualifications:

• 2+ years of bookkeeping, including AP/AR and monthly bank and credit card reconciliations.
• QuickBooks experience; QuickBooks Enterprise and multi-company experience strongly preferred.
• Quick to learn new systems, organized and self-directed.
• Proven discretion with payroll, compensation and financial data.
• Willing to sign a confidentiality agreement and complete a background check.
• Reliable transportation for travel to Anoka, MN once or twice a week; mileage reimbursed at the IRS rate.
• Manufacturing or engineering environment experience, startup support, office administration, or purchasing/HR onboarding experience would be a plus, but none of these are required.

Salary & Benefits: 

• Reports to: CEO.
• $24–$28 per hour, based on experience, flexible to either a contractor, part-time, or full-time arrangement, to be discussed with the employer.
• Full-time includes 401(k), PTO, and health, dental and vision insurance.