ADMINISTRATIVE CLERK

About the role

HCMS Management Sdn Bhd is seeking a detail-oriented and organised Administrative Clerk to join our team in George Town, Penang. This is a full-time position that plays a vital role in ensuring the smooth operation of our administrative functions. As an Administrative Clerk, you will be responsible for providing essential support to various departments, managing documentation, coordinating office activities, and ensuring that our administrative processes run efficiently. This role is integral to maintaining the organisational structure and supporting staff across the company to achieve their objectives.

Key responsibilities

• Managing and maintaining accurate filing systems, both physical and digital, ensuring all documents are properly organized and easily retrievable
• Update and maintain clients’ records, databases and internal administrative systems
• Processing and preparing documents, reports, invoices, and correspondence
• Providing administrative support to secretaries, seniors and management
• Handling incoming and outgoing mail, emails, and WhatsApp enquiries with professionalism and efficiency
• Assisting with data entry tasks, maintaining databases, and ensuring accuracy of information recorded
• Liaising with clients, and external parties regarding administrative matters and follow up on outstanding documents and information
• Assist in statutory payments including EPF, SOCSO, EIS, PCB and other employee-related payments

What we're looking for

• Completed secondary education or equivalent qualification; further administrative or secretarial qualifications are advantageous
• Proven experience working in an administrative support role within a professional office environment
• Excellent organizational skills with the ability to prioritize multiple tasks and meet deadlines
• Strong written and verbal communication skills in English; proficiency in other languages is desirable
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with common office management software
• Attention to detail with a commitment to accuracy in all work undertaken
• Ability to work independently and as part of a team in a collaborative environment
• Professional demeanor and customer service orientation when interacting with colleagues and external contacts
• Reliability, punctuality, and a positive attitude towards work responsibilities

What we offer

HCMS Management Sdn Bhd is committed to creating a supportive and inclusive workplace where employees can thrive. We offer competitive remuneration packages, opportunities for professional development, and a collaborative work environment. Our team values dedication, integrity, and continuous improvement. We provide our staff with the tools and support needed to perform effectively in their roles and encourage career growth within the organisation. We believe in work-life balance and foster a culture where employees are respected and valued for their contributions.

About us

HCMS Management Sdn Bhd is a professional management services organisation based in George Town, Penang. We are committed to delivering excellence in administrative and management services to our clients and stakeholders. Our company is built on the principles of professionalism, reliability, and customer-centric service delivery. We pride ourselves on maintaining high standards of operations and creating an environment where talented individuals can develop their careers whilst making meaningful contributions to our organisational success.

Apply now

If you are interested in joining the HCMS Management Sdn Bhd team as an Administrative Clerk, we encourage you to submit your application including your resume and a covering letter. Please send your application to the recruitment team at your earliest convenience. We look forward to hearing from you.