Administrative Clerk

Job Summary

We are seeking an organized and detail-oriented Administrative Clerk to join our team. In this role, you will be the backbone of our daily office operations, ensuring that administrative tasks are handled efficiently and accurately. The ideal candidate is a proactive problem-solver with excellent communication skills and a friendly, professional demeanor.

Key Responsibilities

• Front Desk Support: Answer and direct incoming phone calls, take messages and warmly greet visitors or clients.
• Document Management: Prepare, type, format, and edit memos, correspondence and reports. Maintain both physical and digital filing systems.
• Data Entry: Accurately input and update customer, employee and company data in our internal systems or databases.
• Mail & Correspondence: Receive, sort and distribute incoming mail and packages; prepare outgoing mail and ship parcels.
• Office Supplies: Monitor inventory levels of office and breakroom supplies, placing orders and restocking as necessary.
• Scheduling: Assist in scheduling meetings and organizing meeting room setups.
• General Support: Perform basic bookkeeping tasks (e.g. processing invoices) and support other departments with clerical tasks as needed.

Minimum Qualifications

• High school diploma or equivalent.
• 1 year of experience in an administrative, clerical, or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace.
• Strong written and verbal communication skills.
• Excellent time-management and organizational abilities, with a keen eye for detail.
• Ability to handle sensitive information with confidentiality.

Preferred Qualifications

• Degree in Business Administration or a related field.
• Proficiency in Bahasa Malaysia and English language
• Proficiency in Chinese language is highly prioritised

What We Offer

• Competitive salary
• Medical claim
• Free parking
• EPF/SOCSO
• Annual leave, medical leave, compassionate leave
• A collaborative and supportive work environment.