Administrative Clerk

Job Opportunity: Administrative Clerk (Kidapawan City)

We are seeking a highly organized, trustworthy, and detail-oriented Administrative Clerk to join our team in Kidapawan City. This role is essential in bridging the gap between our rubber purchasing operations, rubber manufacturing inventory, and our Davao-based management team.

The ideal candidate will manage the administrative side of operations, in assistance to senior administrative staff (purchasing and inventory). Due to the wide scope of our operations, a valid driver's license (motorcycle/vehicle) is a huge advantage.

Key Responsibilities

• Inventory Monitoring: Assist admin staff in on-site monitoring of rubber inventories.
• Purchasing: Assist the admin staff in coordinating rubber purchases from different areas. This may involve monitoring purchasers, distributing funds, withdrawing funds, etc.
• Experience in financial operations is required for effective fund management, including monitoring purchasers, distributing funds, and handling banking transactions.
• Field Communication: Serve as the primary liaison for field personnel, providing real-time updates on price changes, buying quotas, and quality specifications.
• Travel/Field Work: May be required to travel occasionally to the rubber processing plant or locally to banks/government offices. Due to the wide scope of our operations, a valid driver's license (motorcycle/vehicle) is a huge advantage.
• Vendor Maintenance: Assist in maintaining an updated database of accredited rubber suppliers, farmers, and third-party traders.
• Receipt Reconciliation: Ensure all financial liquidations are accurate.
• Discrepancy Reporting: Identify and investigate supporting documents to minimize shrinkage or loss.
• Quality Documentation: Record and file quality assessment reports (e.g., Dry Rubber Content or DRC levels) to ensure purchased materials meet factory standards.
• Audit Support: Maintain a systematic filing system of all purchasing and inventory transactions for month-end internal audits and management reviews.

Qualifications & Requirements

• Education: Bachelor's Degree
• Skills: Basic administrative organisation and reporting.
• Communication: Excellent coordination skills to effectively liaise between local operations and middle/top management.
• Location: Must be based in or willing to work in Kidapawan City (with occassional travel to Davao City).
• Experience: Minimum of 6 months to 1 year of relevant administrative work experience is a plus.
• Driving: Due to the wide scope of our operations, a valid driver's license (motorcycle/vehicle) is a huge advantage.