Administrative Clerk

Title: Administrative Clerk

Location: Hawkesbury

Sector: Restoration

Job Type: Permanent fulltime

Salary Range: 45K - 60K (depending on experience)

Posting No: 2026-09-25 01AC

Posting Type: Vacancy

The ideal candidate will provide the necessary assistance and support to the Project Team with planning, organizing, filing, coordinating and management, to safely and successfully delivery each projects within required timelines and budgetary constraints in order to meet the continuing growth and profit objectives of the Company.

Some of the Administrative Clerk responsibilities include but are not limited to:

• Maintain Work in Progress project board up to date
• Setup and maintain Client files up to date
• Setup and maintain Project files up to date
• Use Industry specific software such as Encircle and XACT analysis to manage project and client files and data
• Maintain project files daily with up to date and accurate information pertaining to:
• Assist in uploading work authorization forms
• Assist in uploading project progress photos at specific project milestones
• Assist in issuing Work Authorization Form to clients and collect the insurance deductible payment prior to starting work on site
• Assist in sending “Thank you” cards to clients two weeks after each project is complete
• Assist in filing client letter of reference/recommendation received to the Company’s server in the Marketing/ Letter of Reference folder
• Assist in ensuring signed Client Satisfaction Form are received at end of each project and file in the project file
• Work with accounting clerk daily basis.
• Perform any other tasks assigned to this position by the Operations Manager in a timely manner.

The preferred candidate will have:

• Preferably 2 to 5 years of office administration experience with a General or Renovation Contractor.
• Minimum: Secondary School Diploma.
• Have intermediate to advance knowledge of the MS Office Suite including Word, Excel and Outlook.
• Ability to solve logistical problems and deal with a variety of variables in situations where only limited standardization exists.

Employment Benefits

• Health and Dental insurance plan
• Life insurance ad disability coverage
• Employee Family Assistance Program
• Matching RRSP Program up to 5% of base salary
• Education reimbursement program
• Professional Association Memberships reimbursement program
• Discretionary bonuses / Profit sharing
• Employee Family Assistance Program
• Employee referral bonuses
• On the job training
• Professional and career development opportunities

ASCO is an Inclusive and Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. ASCO does not discriminate in employment opportunities or practices based on race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by country, regional or local law.

We are committed to providing diversity and accommodation for applicants upon request in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). We wish to thank all applicants for their interest but regret that only those selected for an interview will be contacted.