ADMINISTRATIVE

Key responsibilities

• Managing general office administration including scheduling meetings, maintaining calendars, and coordinating diary management for senior staff
• Handling incoming and outgoing correspondence, including email management and document distribution
• Maintaining and organizing filing systems, both physical and digital, ensuring documents are easily retrievable and properly archived
• Preparing reports, presentations, and other business documents as required by various departments
• Coordinating office supplies inventory and placing orders to ensure smooth operations
• Supporting the reception function, including greeting visitors and managing enquiries professionally
• Liaising with internal departments and external stakeholders to facilitate communication and resolve administrative issues
• Assisting with data entry and maintaining accurate records in company databases
• Supporting event coordination and meeting arrangements as needed
• Performing general administrative duties and assisting other team members to achieve departmental objectives

What we're looking for

• Proven experience in an administrative or office management role, preferably within a commercial or industrial setting
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously
• Excellent written and verbal communication skills in English; proficiency in Bahasa Malaysia is highly advantageous
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and general IT competency
• Attention to detail and commitment to maintaining accuracy in all administrative work
• Professional demeanor with the ability to interact effectively with colleagues at all levels and external contacts
• Strong time management skills and the ability to work independently as well as part of a team
• Flexibility and willingness to adapt to changing business needs
• A valid driving license and reliable transportation would be advantageous