Administrative Coordinator 3 WAE

Salary

$13.77 - $23.59 Hourly

Location

New Orleans, LA

Job Type

Classified

Job Number

CRT-2026-224651-PW

Department

Culture Rec & Tourism-State Museum

Opening Date

08/10/2026

Closing Date

8/24/2026 11:59 PM Central

About this Job

This is a part-time position located at the State Museum in New Orleans, LA.

This position is essential to maintain the efficiency and professionalism of the administrative office of the Presbytere. This position serves as the primary point of contact for the administrative office, managing the museum's main phone line. This position will also perform key financial and administrative support tasks such as posting accounts payable invoices, issuing cash disbursements, mailing vendor checks, maintaining invoices and expense records, reconciling ledgers and completing bank reconciliations, etc.

The Louisiana State Museum’s collections and educational programs stimulate awareness and appreciation of our state’s rich and diverse history and culture.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies

Minimum Qualifications

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Manage the museum’s phone lines and process incoming calls.
• Field questions about the museum hours, parking, exhibits, tickets, etc.
• Welcome visitors, vendors, and contractors to the LSM and assist them with direction or connecting with staff.
• Process incoming and outgoing mail.
• Post Irby Trust accounts payable in accounting software.
• Issue cash disbursements in accounting software and mail vendor payments.
• Research outstanding payables inquiries.
• Maintain invoice and expense records.
• Reconcile Accounts Payable ledgers with the General Ledger.
• Prepare Irby Trust monthly bank reconciliations.
• Support the Executive Assistant with board and committee work.
• Prepare correspondence and arrange New Orleans staff meetings.
• Serve as a relief Ticket Information Coordinator.
• Provide support for museum functions and special events.

Position-Specific Details:

• Location: This position is based in New Orleans, LA.
• Appoint**ment Type:** This position will be filled as a part-time Classified WAE, limited to 1,245 working hours in a 12-month period. **Starting Hourly Pay varies, depending on experience.**
• Work Schedule: This is a part-time position that reports in-office. This position may be required to work evenings, weekends, and/or holidays.
• Compensation: Compensation offered will be dependent on level of experience and/or certification, so please be sure to include all education and work experience for consideration.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.
Louisiana as a State, is a Model Employer for People with Disabilities.

For further information about this vacancy contact:

Pacee Wallace

Department of Culture, Recreation, & Tourism

1051 N. 3rdStreet

Baton Rouge, LA 70802

Phone: 225-342-8202

[email protected]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement– State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others