Administrative Coordinator

Job purpose

To provide administrative support to senior management and executives. This role is responsible for managing communication, scheduling, organizing meetings, and handling sensitive information and managing multiple tasks efficiently.

Job responsibilities

• Manage the Director calendar, including scheduling meetings and appointments.

• Prepare and organize meeting agendas, take minutes, and follow up on action items.

• Screen and direct phone calls, emails, and other correspondence to appropriate parties.

• Draft and proofread Arabic documents, emails, and reports.

• Scheduling the leave roaster consulting with the concerned Managers

• Organize internal and external meetings, appointments, and events.

• Coordinate travel arrangements for staff members as needed.

• Prepare and maintain meeting materials, presentations, and agendas.

• Act as the point of contact between departments and ensure information is shared efficiently.

• Manage incoming and outgoing communications, including emails, phone calls, and physical mail

• Assist in preparing reports, presentations, and other business documentation.

• Track and maintain records of office expenses and invoices etc

• Coordinate with Legal departments or offices to facilitate work processes.

• Manage administrative workflows, raising pandadocs and ensuring smooth office operations.

• Attend meetings with the external stakeholders.

• Maintain the relationship with the stakeholders.

Desired Candidate Profile

Educational Qualification

• Bachelor’s Degree or equivalent

Work Experience

• 5 years minimum experience as Administration coordinator

Competencies

• Communication & Computer Skills

Languages

Excellent written and verbal communication skills in English.