Administrative Coordinator

Job Overview

We are seeking a dynamic and highly organized Administrative Coordinator to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support to our staff and clients. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace. If you excel at multitasking, have strong computer literacy, and enjoy helping others, we want to hear from you!

Responsibilities

• Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Coordinate calendar management and scheduling for team meetings, appointments, and events using productivity software and calendar tools
• Perform data entry tasks accurately within spreadsheets and client databases, ensuring all records are up-to-date and organized
• Handle clerical responsibilities such as filing, proofreading documents, and maintaining office supplies inventory
• Provide excellent customer service by assisting clients via phone or in person, addressing inquiries promptly and professionally
• Support office management activities by organizing files, preparing reports, and managing correspondence
• Utilize technical proficiency with Microsoft Office Suite (Word, Excel) and QuickBooks for financial record keeping and document processing

Requirements

• Proven office management or administrative experience with strong organizational skills
• Proficiency in Microsoft Office applications including Word, Excel (spreadsheets), and productivity software; familiarity with QuickBooks is a plus
• Excellent computer skills with the ability to perform data entry, word processing, and file management efficiently
• Strong communication skills with the ability to handle phone communication professionally and courteously
• Bilingual abilities are preferred to effectively serve diverse clients and team members
• Experience with multi-line phone systems and front desk operations is highly desirable
• Demonstrated time management skills with the ability to prioritize tasks effectively in a fast-paced environment
• Personal assistant or office experience that includes calendar management and client communication is advantageous
• High school diploma or equivalent required; additional certifications in office administration are a plus

Join us as an Administrative Coordinator where your proactive attitude will make a meaningful impact every day! We value energetic professionals who thrive on organization, enjoy supporting others, and are eager to grow their career in a lively office setting.

Pay: $14.69 - $19.74 per hour

Work Location: In person